Project Administrator - Aftermarket Digital Enablement GGrade 09

Barloworld Equipment (Pty) Ltd; Gauteng; On-site; ZAR 500,000 - 700,000; Full time

Job summary

A leading project management firm in South Africa seeks a skilled Project Administrator to manage project documentation, budgeting, and team communication. The ideal candidate has a diploma in Project Management and at least 3 years of experience coordinating projects within the IT or engineering sectors. Proficiency in tools like MS Project and SAP is essential. This role offers a dynamic environment to enhance your administrative skills.

Qualifications

• 3 - 5 years of experience in project administration or coordination.
• Experience in a digital transformation, IT, or engineering environment.
• Ability to manage project documentation and support governance.

Responsibilities

• Prepare accurate project budget tracking reports.
• Process timely purchase orders and manage invoices.
• Provide regular timesheet reports for resources.

Skills

Budget tracking

Purchase order processing

Timesheet management

Stakeholder communication

Project management tools proficiency

Attention to detail

Organizational skills

Problem-solving

Collaboration

Education

National Diploma or Bachelor’s Degree in relevant field

Tools

MS Project

Jira

Smartsheet

SAP

MS D365

Job description

Position Outputs

• Accurate and up-to-date project budget tracking reports
• Timely purchase orders and invoice submissions processed and recorded
• Regular timesheet reports for all project resources
• Maintained and accessible project documentation, including schedules, meeting minutes, and status reports
• Coordinated systems access for project team members
• Organized and well-documented project communication records
• Compliance-ready audit support documentation
• On-time delivery of project administrative tasks

Qualification, Experience and Competencies

• National Diploma or Bachelor’s Degree in Project Management, Business Administration, Finance, or a related field.
• 3 - 5 years of experience in a project administration or project coordination role, preferably within a digital transformation, IT, or engineering environment.
• Proven experience in budget tracking, purchase order and invoice processing, and timesheet management.
• Experience working with project management tools (e.g., MS Project, Jira, Smartsheet) and financial systems (e.g., SAP, MS D365).
• Demonstrated ability to manage project documentation, coordinate stakeholder communication, and support project governance processes.
• Project coordination and financial acumen
• Attention to detail and organizational skills
• Strong communication and collaboration
• Technical proficiency in project and financial tools
• Integrity, adaptability, and problem-solving