Procurement Clerk (Junior)

University of Fort Hare; Kraaifontein; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A reputable company specializing in culinary essentials is seeking a Junior Procurement Clerk in Kraaifontein. The role involves managing stock orders, ensuring optimal stock levels, and effective communication within the Finance Team. The ideal candidate will have a matric certificate, relevant procurement qualification, and at least 2 years of experience in procurement or stock control. Proficiency in English and Afrikaans is essential, along with strong analytical and problem-solving skills.

Qualifications

• Minimum 2 years’ experience in procurement or stock control within retail.
• Strong analytical and problem-solving ability.
• Proficient in English and Afrikaans.

Responsibilities

• Placing daily orders for retail stock requirements.
• Monitoring seasonal trends and adjusting orders.
• Building strong relationships with retail store managers.

Skills

Analytical skills

Problem-solving ability

Interpersonal skills

Communication skills

Attention to detail

Education

Matric certificate or equivalent

Relevant qualification in Procurement

Tools

Microsoft Excel

Microsoft Outlook

Procurement software

Job description

Overview

Cape Town – Kraaifontein: My client, a reputable company specialising in premium culinary essentials, is looking for a highly organized and proactive Junior Procurement Clerk to join its Finance Team in a support role. Candidates who currently reside in close proximity to Kraaifontein are invited to apply for this position.

Purpose of the Role

The Procurement Clerk is responsible for ordering stock aligning with store needs and ensuring optimal stock levels through timely, accurate procurement and effective communication.

Responsibilities

• Placing daily orders for retail stock requirements
• Ensuring timely and accurate communication of stock information
• Monitoring seasonal trends and adjusting orders accordingly
• Following up on out-of-stock items and back orders
• Preparing and distributing reports, including:
  • Daily and weekly store orders
  • Picking orders to Warehouse/Production
  • GAP scan, fridge, and back-order reports
  • Stock-on-hand sheets, slow movers, and overstocks
• Maintaining accurate procurement records
• Building strong relationships with retail store managers
• Communicating delivery delays and resolutions to stores and Procurement Manager
• Assisting with stock takes and overflow orders when required
• Demonstrating flexibility and independent work ethic
• Leading by example and maintaining professional standards
• Applying 5S methodology: Sort, Set in Order, Standardise, Self-discipline, Sustain
• Taking ownership to support effective department operations

Qualifications

• Matric certificate or equivalent (minimum requirement)
• Relevant qualification in Procurement, Supply Chain, or Retail Management (advantageous)
• Minimum 2 years’ experience in procurement or stock control within retail
• Strong analytical and problem-solving ability
• Proficiency in Microsoft Excel, Outlook and procurement software
• Excellent interpersonal and communication skills
• High attention to detail and organisational ability
• Able to work independently and meet deadlines
• Team player with a proactive, solutions-driven approach
• Proficiency in English and Afrikaans (speak, read and write)