Personal Assistant to the Group CEO

Pro Tem Recruitment; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency in South Africa is seeking a Personal Assistant to the Group CEO. The ideal candidate will provide high-level administrative, strategic, and operational support, ensuring efficient management of the CEO's responsibilities. This role requires a Bachelor’s degree and over 5 years of experience in a similar position, with proficiency in Microsoft Office Suite and strong communication skills. The company offers a competitive salary and benefits, including a Provident Fund.

Benefits

Competitive salary based on experience

Provident Fund

Qualifications

• 5+ years of experience as a Personal/Executive Assistant supporting C-suite executives.
• Experience in a multi-company environment is highly desirable.
• Strong familiarity with business operations and corporate strategy.

Responsibilities

• Manage the CEO’s calendar and schedule meetings across multiple companies.
• Draft and proofread reports and presentations.
• Organise domestic and international travel arrangements.
• Track and monitor Key Performance Indicators for all group companies.
• Act as a liaison between the CEO and external stakeholders.

Skills

Proficiency in Microsoft Office Suite

Strong written and verbal communication skills

Exceptional organisational skills

Strong negotiation and stakeholder management skills

Proactive problem-solving

Education

Bachelor’s degree in Business Administration or related field

Certification in Project Management (PMP, PRINCE2)

Tools

Microsoft Office Suite

Google Calendar

Smartsheet

Power BI

Tableau

Job description

Main Purpose of Job

• The Personal Assistant (PA) to the Group CEO will provide high‑level administrative, strategic, and operational support to the CEO, ensuring efficient management of their day‑to‑day responsibilities across multiple companies.
• The role requires exceptional organisational, communication, and problem‑solving skills, with the ability to handle confidential information with discretion.

Key Responsibilities

Executive Administrative Support

• Manage and optimise the CEO’s calendar, scheduling meetings across multiple companies.
• Screen and prioritise emails, calls and correspondence on behalf of the CEO.
• Draft and proofread reports, presentations and internal/external communications.
• Prepare meeting agendas, minutes and action plans, ensuring follow‑ups are completed.
• Act as a liaison between the CEO and internal/external stakeholders, including MDatud, board members and clients.
• Organise board meetings, strategic off‑sites and quarterly reviews.

Performance and Project Management Support

• Track and monitor Key Performance Indicators (KPIs) for all group companies.
• Oversee the progress of strategic projects, ensuring alignment with corporate objectives.
• Assist in financial tracking, including budgets, cash flow and expense management.
• Manage cross‑company initiatives such as cost optimisation, operational efficiency and synergy projects.

Travel and Logistics Management

• Organise domestic and international travel arrangements, ensuring seamless logistics.
• Prepare detailed itineraries including flight details, accommodation and meeting schedules.
• Process and track travel expenses and reimbursements.

Communication and Confidentiality Management

• Handle confidential information related to business strategy, financials and HR.
• Draft high‑level correspondence for stakeholders, government entities and partners.
• Maintain professional relationships with external stakeholders to support the CEO’s engagements.

Office and Resource Management

• Maintain digital and physical document management systems for easy reference.
• Implement and optimise productivity tools (e.g., project management software, communication platforms).
• Coordinate with HR, Finance and Operations teams for administrative support.

Minimum Requirements

Qualifications and Experience Required

Education

• Bachelor’s degree in Business Administration, Management, Communications or a related field.
• Additional certifications in Project Management (Pසි, PRINCE2), Executive Assistant Training or similar fields are preferred.

Experience

• Minimum of 5 years experience as a Personal Assistant, Executive Assistant or Chief of Staff supporting C‑suite executives.
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• Experience in a multi‑company or group‑level environment is highly desirable.
• Exposure to financial reportingFeaturing strategic planning, and project management is advantageous.

Key Skills and Competencies Required

Technical and Professional Skills

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Experience with calendar management tools (Google Calendar, Outlook).
• Familiarity with project management tools (Smartsheet).
• Knowledge of financial dashboards and reporting tools (Power BI, Tableau).
• Strong written and verbal communication skills.
• Familiarity with business operations, financials and corporate strategy.

Soft Skills and Personality Traits

High level of discretion and ability to handle confidential information.

Exceptional organisational and multitasking skills, with the ability to prioritise effectively.

Proactive problem‑solver withrat high level of initiative.

Strong emotional intelligence (EQ) to build relationships with senior leaders.

Ability to remain calm under pressure and meet deadlines in a fast‑paced environment.

Strong negotiation and stakeholder management skills.

• Work outside of normal working hours.
• Traveling from time to time.

Salary and Benefits

• Competitive salary based on experience and qualifications.
• Provident Fund.