People & Culture Administrator People & Culture Johannesburg, South Africa

Kiron Interactive; Johannesburg; On-site; ZAR 200 000 - 250 000; Full time

Job summary

A dynamic HR firm in Johannesburg seeks a People & Culture Administrator to provide vital administrative and clerical support. Responsibilities include managing recruitment activities, assisting with employee queries, and ensuring compliance with South African labour laws. The ideal candidate will possess strong administrative experience, attention to detail, and effective communication skills. A Matric certificate and a relevant degree/diploma in HRM are essential. This role is crucial for maintaining smooth HR operations and a positive employee experience.

Qualifications

• Minimum of 1-2 years in an HR or corporate administrative role.
• Experience working in a fast-paced start-up environment.
• In-depth knowledge of South African Labour Law (LRA, BCEA).

Responsibilities

• Manage scheduling and coordination of interviews.
• Serve as first-level support for employee queries.
• Assist with preparation of materials for HR meetings.

Skills

Administrative experience

Attention to detail

Communication skills

Proactive attitude

Knowledge of SA Labour Law

Education

Matric

Bachelor's degree / National Diploma in HRM

Tools

MS Office Suite

HRIS / HRM systems

Job description

The People & Culture Administrator provides essential administrative, transactional, and clerical support to the People & Culture team.

This role is responsible for ensuring the accurate, confidential, and efficient execution of daily HR operational tasks, contributing to a seamless employee experience and maintaining strict regulatory compliance across all HR documentation and processes.

EXPERIENCE

Minimum of 1-2 years of proven administrative experience in an HR or corporate environment.

Experience of working in a fast-paced organisation, ideally a start-up environment.

Strong ability in using MS Office Suite (especially Excel / Google Sheets for basic data tracking and presentation).

Experience working with diverse and / or remote teams; understanding of nature of remote work environment would be advantageous.

Prior experience working with an HRIS / HRM system is highly desirable.

Compliance & Ethical Practice

In-depth knowledge of SA Labour Law, including LRA, BCEA, EE Act, and POPIA.

Commitment to strict confidentiality and ethical conduct.

Problem-Solving & Conflict Resolution

Ability to analyse workplace issues objectively, recommend fair solutions, and mediate sensitive situations professionally.

Stakeholder Management

Ability to build rapport and effectively communicate and advise employees and management across different technical and non-technical teams.

Organisational & Planning

Exceptional attention to detail and organizational skills.

Reliable and able to manage multiple administrative priorities simultaneously.

Technical Skills

Foundational understanding of basic HR processes (recruitment, onboarding, leave).

Legal Knowledge

Demonstrated practical knowledge of key South African labour legislation (LRA, BCEA, EE Act, SD Act).

• Awareness of the importance of data privacy (POPIA).

Soft Skills

• Proactive
• Growth mindset
• Comfortable with ambiguity
• Team Player

Qualifications

Matric.

Bachelor's degree / National Diploma in HRM, Industrial / Organisational Psychology or related.

Required Outputs

Recruitment, Onboarding & Off-boarding

Manage the scheduling and coordination of interviews, including sending confirmations and preparing interview packets for hiring managers.

Administer the job posting process across internal and external career portals.

Prepare new starter paperwork, compile employee welcome packs, and coordinate IT / building access requests for new joiners.

Maintain the recruitment filing system, ensuring all candidate and employee files are complete and up-to-date.

Process all administrative logging forms related to the onboarding & offboarding checklist.

Conduct background checks.

People Delivery & Support

Serve as the first-level support for general, routine employee queries, escalating complex issues to the P&C Officer.

Support the P&C team with the central P&C calendar, tracking key dates such as probation endings, performance review cycles, and training schedules.

Assist with the preparation of materials and scheduling for internal HR meetings, including performance, disciplinary, and grievance proceedings (under the strict guidance of the P&C Officer).

Support the P&C team with internal staff initiatives such as recognition programs and organizational events (e.g., birthday wishes, team events).

Support the P&C Officer with various ad-hoc People & Culture projects as needed.

Coordinate all team meetings including booking rooms, taking minutes and circulating materials and follow-up information in a timely manner.

Self-management and teamwork

Develop and maintain productive and collaborative working relationships with peers and stakeholders.

Positively influence and participate in change initiatives

Continuously develop own expertise in terms of professional, industry and legislation knowledge.

Compliance

Take ownership of filing and maintaining all employee records (physical and electronic / HRIS), ensuring data accuracy and compliance with POPIA.

Process and track all incoming leave requests and manage the leave administration system.

Assist the P&C Officer with preparing monthly documentation for payroll submission (new hires, terminations, basic changes, and benefits adjustments).

Ensure all P&C documentation (forms, policies, checklists) are version-controlled and readily available.

Collate and organize data required for statutory compliance reporting (e.g., Employment Equity, SDL).

Reporting

Assist with the extraction of data from the HRIS for monthly HR metric reports (e.g., turnover, absenteeism).