Payroll Administrator

The Legends Agency; Pretoria; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading company in construction seeks a Payroll Administrator to ensure accurate payroll and HR processes. The role involves managing payroll inputs, leave management, and supporting HR functions. Ideal candidates should have 2-4 years of payroll experience, strong knowledge of payroll processes and labour laws, and be proficient in Excel. The position offers a dynamic work environment in Pretoria, South Africa, providing opportunities for detail-oriented individuals to thrive.

Qualifications

• 2 to 4 years of experience in payroll administration, preferably in construction or industrial environment.
• Strong understanding of payroll processes and labour laws.
• Experience with high accuracy in wage and salary payrolls.

Responsibilities

• Capture and process all payroll inputs including leave and deductions.
• Prepare and distribute salaries and wages accurately.
• Manage control systems for absenteeism and late coming.
• Handle HR administrative tasks and general HR queries.
• Provide accurate labour costing for all sites.

Skills

Payroll processes understanding

Excel proficiency

Strong communication skills

Organised and detail-oriented

Job description

Become the backbone of an efficient finance and HR operation

About Our Client

Our client is a well-established company in the construction and scaffolding sector, known for its strong operational systems, close-knit culture, and commitment to accuracy and compliance. They value reliability, teamwork, and professionalism, offering a stable environment where detail-driven individuals can thrive and contribute meaningfully to the business.

The Role: Payroll Administrator

This role exists to ensure all payroll and HR administration processes run smoothly, accurately, and on time. You will manage end-to-end payroll inputs, staff attendance records, leave management, labour cost reporting, and selected HR functions. Working closely with the Financial Manager, youll play a key role in maintaining compliance, reducing errors, and supporting both operational and site teams with timely information.

Key Responsibilities

• Capture and process all payroll inputs, including clock-ins, overtime, leave, allowances, and deductions
• Prepare and distribute salaries and wages accurately and on schedule
• Assist the Financial Manager with month-end reporting, reconciliations, and payment processing
• Manage control systems for late coming and absenteeism
• Handle HR administrative tasks such as appointments, terminations, and general HR queries
• Reconcile all labour broker invoices accurately
• Assist with switchboard duties, hearing documentation, and HR-related paperwork
• Provide accurate labour costing for all sites
• Monitor, verify, and record all leave applications (sick, annual, family responsibility)

About You

• 2 to4 years of experience in payroll administration (construction or industrial environment advantageous)
• Strong understanding of payroll processes, labour laws, and leave management
• Experience in handling wage and salary payrolls with high accuracy
• Proficient in Excel and payroll/HR systems
• Highly organised, detail-oriented, and able to meet strict deadlines
• Comfortable working with both admin and operational teams
• Strong communication skills and a proactive, reliable work ethic
• Ability to manage confidential information with discretion