Payroll Administrator

Ricoh; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global technology company is seeking a Payroll Administrator in Johannesburg. The role involves managing payroll, employee queries, and compliance with legal requirements. Candidates should have at least five years' payroll experience and strong skills in MS Word and Excel. A thorough understanding of payroll systems and excellent organizational skills are essential for success in this fast-paced environment. Join us for an opportunity to excel and advance your career at a leading organization.

Qualifications

• Five plus years’ experience in a Payroll function.
• Strong skills in automated payroll accounting systems.
• Ability to handle and prioritize multiple tasks.

Responsibilities

• Load new employees and ensure information accuracy.
• Prepare monthly leave provision reports.
• Manage payroll-related inquiries.

Skills

MS Word

Excel

Confidentiality

Problem solving

Organizational skills

Numeracy

Education

Grade 12 or equivalent

Job description

Change your job, change your workplace, change your future...

Ricoh transforms organisations, using innovative technologies and services enabling you as an individual to work smarter. This is what we call “empowering digital workplaces”. In fact, the entire Ricoh workforce enjoys our pioneering and innovative ways of working. We like to call it: imagine. change., it’s the ethos of our brand and how we drive positive change for ourselves and others. Our teams are embracing change, fostering new ways of working and we have never been more resolute in our mission - "you work for us, and we'll work for you".

Ricoh South Africa is recruiting for the position of Payroll Administrator. The successful incumbent will be responsible all payroll-related administration and input. Update employee information and communicate with employees regarding general payroll queries, changes in salary, benefits, etc.

Responsibilities

• Load new employees and ensure that all information is loaded on the different modules
• Complete all input sheets accurately and submit to the Payroll Partner
• Prepare and submit monthly leave provision report
• Prepare journals for monthly payroll expenses
• Manage fuel cards and the system
• Terminate employees on VIP and at the same time cancel Medical Aid, etc.
• Ensure that exit paperwork is correct and that the process is followed
• Answer and clarify employees on payroll related inquiries.
• Complete forms for Provident fund i.e. withdrawal, death, retirement, funeral
• Keep track of staff movements and compile letters for long service, career changes & increases
• Advances & payments via EFT
• Makes necessary amendments to leave management system (ESS) and support with leave queries
• Monthly allocated scanning on the filing system
• Ensure all payroll related data is stored on the DocuWare platform
• Monthly reconciliations of salary control accounts
• Monthly third-party reconciliations: Medical Aid, Provident fund & other payroll related recons
• Quarterly reconciliations of payroll expense accounts (GL)
• Provide monthly headcount data and payroll related data for HR monthly management report
• Ensure smooth running of the VIP software on a monthly basis
• PAYE Submissions
• Mid and Year-end reconciliation on IRP5s
• Ensure accurate and timely submission of all monthly and annual statutory payroll payments and returns in compliance with legal requirements
• Complete stats required from Central Statistics quarterly
• Assist with VIP Leave ESS password reset and training
• Compile bonus/salary increase schedule and annually
• Compile the HR budget annually
• Compile cost to company proposals i.e. new employees, company vehicles etc.
• Submit HR invoices for payment
• Manage the termination process & complete UIF forms, maternity documents, ill-health forms including dismissals and retrenchment processes
• Compile offers and contracts for new employees when requested
• Create personal files for all new starters and record and maintain all HR electronic files
• Attend to all HR tickets on the system (iPeople 2.0)
• Keep the Human Resources internal systems up to date such as iPeople & VIP ESS

Qualifications

• Grade 12 or equivalent
• Five plus years’ experience in a Payroll function (Global company experience will be an advantage)
• Excellent MS Word & Excel skills
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem solving/judgment skills, and high level of attention to detail and accuracy
• Need to be understanding, patient and good at listening
• Strong organisational skills, and the ability to work under pressure
• Excellent numeracy skills
• Ability to handle and prioritise multiple tasks and meet all deadlines
• Must be meticulous and customer centric

What you can expect

Ricoh is an exceptional place to work. A place where there is strong emphasis on career development. This is a role where you can excel within a fast-paced environment and succeed within a thriving organisation. This is an excellent opportunity to join a global company where you can truly capitalise and build on your own experience. Ready to make that change? Apply now for a confidential conversation with our Recruitment Team.

We are an equal opportunities employer

At Ricoh, we embrace and respect the collective and unique talents, experience, and perspectives of all people. Together we inspire remarkable innovation. That’s how we live the Ricoh Way.

Location: Johannesburg

Contract Type: Permanent

Closing Date: 26-Jan-2026