Operations Executive Assistant To Executive Assistant

Fidelity Services Group; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading security services provider in Gauteng is seeking an Operations Executive Assistant to work closely with the Group CEO. This role requires strong organizational skills and experience in an administrative capacity. Key responsibilities include providing support to executives, coordinating operational activities, managing correspondence, and handling confidential information with discretion. The ideal candidate will have a Bachelor's degree in business administration and proven experience in a similar role, alongside proficiency in Microsoft Office.

Qualifications

• Proficient in Microsoft Office suite (Word, Excel, Outlook).
• Experience in a similar administrative role supporting top-level executives.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the group, preparing reports and handling correspondence.
• Coordinate and facilitate all operational activities and projects.
• Assist with inventory management and procurement tasks.
• Support to Executive Assistance.
• Help coordinate and organize company events, meetings, and conferences.

Skills

Organizational skills

Microsoft Office proficiency

Communication skills

Time management

Discretion

Education

Bachelor's degree in business administration

Job description

Job title : Operations Executive Assistant to Executive Assistant

Job Location : Gauteng, Roodepoort

Deadline : November 27

Overview

We are seeking a highly organized and detail-oriented individual to join our team as an Operations Admin Support Assistant.

This position offers the opportunity to work closely with the Group CEO and gain valuable experience in executive-level support.

The successful incumbent must have experience working in a fast-paced corporate environment ensuring the smooth and efficient running of our day-to-day operations.

Key Responsibilities

• Provide administrative support to the group, preparing reports, and handling correspondence.
• Experience as Personal Assistant.
• Maintain and update operational documents, policies, and procedures.
• Coordinate and facilitate all operational activities and projects.
• Handle and route incoming calls and emails related to operations.
• Assist with inventory management and procurement tasks.
• Maintain data entry and accurate records on systems.
• Handle general office tasks, ordering supplies and managing office equipment.
• Typing of weekly and monthly reports and as per management request.
• Assisting and resolving branch, client queries.
• Support to Executive Assistance.
• Collaborate with senior management to develop long-term operational strategies.
• Assist with all invoices, reconciliations and quotes request.
• Issuing of PO and Capex's – Ensure all order requests get necessary approvals and authorizations by the relevant Executives.
• Ensure compliance with company policies and procedures.
• Processing and forwarding documentation to finance department for payment.
• Identify and implement cost-saving measures to optimize operational expenses.
• Assist with all filling.
• Professional typing of all operational correspondence.
• Provide administrative support to the Executive Assistant to Group CEO.
• Prepare and edit documents, presentations, and reports.
• Help coordinate and organize company events, meetings, and conferences.
• Assist with budget management and expense tracking.
• Liaise with internal and external stakeholders on behalf of the Executive Assistant.
• Handle confidential information and maintain discretion at all times.

Qualifications

• Bachelor's degree in business administration or a related field preferred.
• Proficient in Microsoft Office suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proven experience in a similar administrative role supporting top-level executives.
• Strong organizational and time management abilities.
• Ability to prioritize tasks and work independently with minimal supervision.
• Discretion and confidentiality in handling sensitive information.