Operations Coordinator (Events)

Energy Capital & Power; Cape Town; On-site; ZAR 30 000 - 50 000; Full time

Job summary

A global investment platform for energy in Cape Town is seeking an experienced Event Coordinator. This role involves managing event planning and execution, overseeing logistics, and ensuring effective cross-department collaboration. The ideal candidate will have a Diploma in Events Management and 3–5 years of experience in event coordination. Strong organizational skills and proficiency in Microsoft Office are required. Fluency in Portuguese or French will be advantageous. Candidates should be passionate and ready to contribute in a dynamic environment.

Qualifications

• 3–5 years of experience in event coordination, logistics, or operations.
• Ability to work under pressure and manage multiple projects.
• Strong attention to detail and multitasking skills.

Responsibilities

• Develop and oversee detailed event timelines and schedules.
• Manage all logistical aspects of events.
• Lead on-ground event operations for seamless execution.
• Handle event-related documentation and contracts.
• Support project coordination across departments.

Skills

Event coordination

Logistics management

Organizational skills

Communication skills

Multitasking

Microsoft Office proficiency

Fluency in Portuguese or French

Education

Diploma or Degree in Events Management

Tools

Project management tools

CRM systems

Job description

Overview

Energy Capital & Power (ECP) is an Africa-focused global leading investment platform for the energy sector. Through a series of events, online content and investment reports, ECP unites the entire energy value chain – from oil and gas exploration to renewable power – and facilitates global and intra-African investment and collaboration.

Responsibilities

Event Planning & Execution

• Develop and oversee detailed event timelines, schedules, and task checklists.
• Manage all logistical aspects, including venue selection, supplier coordination, and transportation arrangements.
• Liaise with vendors, clients, and key stakeholders to confirm and finalise event details.

On-Site Event Management

• Lead on-ground event operations to ensure seamless execution.
• Identify and resolve any operational challenges in real time.
• Supervise event setup and breakdown, ensuring all elements meet required standards.

Administrative & Financial Oversight

• Handle event-related documentation, contracts, and invoice processing.
• Maintain and update key databases, including supplier and client records.
• Compile post-event reports to assess performance and identify improvement areas.

Cross-Functional Collaboration

• Work closely with marketing, sales, and creative teams to align event objectives and messaging.
• Support project coordination and ensure clear communication across departments.

Qualifications

• Diploma or Degree in Events Management, Project Management, Business Administration, or a related field.
• 3–5 years of experience in event coordination, logistics, or operations (preferably in conferences or large-scale events).
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and comfortable with project management tools or CRM systems.
• Excellent written and verbal communication skills.
• Ability to work under pressure and manage multiple projects simultaneously.
• Fluency in Portuguese or French will be a strong advantage.
• Willingness to travel occasionally for events or onsite coordination.

Additional Information

If you are a passionate professional looking for a role in an innovative and global company and you are based in Cape Town, please send your CV today.

NB: Please note that only applications submitted through our official hiring platform, www.smartrecruiters.com, will be taken into consideration for this role. We kindly ask that candidates refrain from contacting team members, associated companies, or individuals regarding their application, as these inquiries will not be considered. In order to ensure fair consideration for all applicants, we may not be able to respond to every submission directly. If you have not heard back from us within 21 days, please consider your application unsuccessful. Thank you for your understanding and interest in joining our team