Operations Administrator -KZN

Tsebo Solutions Group; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A well-known service provider in Durban is seeking a candidate responsible for maintaining accurate records, ensuring compliance, and monitoring stock levels for uninterrupted service. The role requires excellent knowledge of office tools, organizational skills, and experience in finance and administration. The ideal candidate should have a Grade 12 certificate and 3 years of relevant experience. This position involves assisting with daily operational tasks, managing stock orders, and follows up with suppliers.

Responsibilities

• Maintain accurate records and compliance documentation
• Ensure timekeeping is up to date for month-end processing
• Monitor stock levels and consumables for uninterrupted service
• Place monthly, weekly, and daily orders on D365 or manually for stock required
• Follow up on all orders placed with suppliers and report back to management
• Assist the Operations Manager with daily operational tasks and reporting

Skills

Excellent knowledge of word processing tools and spreadsheets

Knowledge of MS Office/Excel and databases

Attention to detail

Organizational and multitasking abilities

Excellent verbal and written communication skills

Ability to solve problems

Good financial background

Data capturing accuracy

Sense of urgency

Ability to work under pressure

Flexibility and adaptability

Ability to work independently

Proficiency in MS Office and timekeeping systems

Understanding of hygiene and safety standards

Education

Grade 12 / Matric

Certificate/diploma in Finance, accounting and administration

3 years’ experience in a similar position

AX and D365 experience

Job description

Duties & Responsibilities

• Maintain accurate records and compliance documentation
• Ensure timekeeping is up to date for month‑end processing
• Monitor stock levels and consumables for uninterrupted service
• Place monthly, weekly, and daily orders on D365 or manually for stock required at the office, based on information from the Warehouse Administrator
• Follow up on all orders placed with suppliers and report back to management on short stock and/or back orders
• Assist the Operations Manager with daily operational tasks and reporting

Skills and Competencies

• Excellent knowledge of word processing tools and spreadsheets.
• Knowledge of MS Office/Excel and databases.
• Attention to detail with an ability to spot grammar, spelling and punctuation.
• Organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Ability to solve problems.
• Good financial background.
• Data capturing (accuracy).
• Sense of urgency.
• Problem solving experience.
• Able to work under pressure.
• Be flexible and adaptable.
• Should be able to work independently.
• Proficiency in MS Office and knowledge of timekeeping systems.
• Understanding of hygiene and safety standards.

Qualifications

• Grade 12 / Matric.
• Certificate/diploma in Finance, accounting and administration experience or knowledge essential.
• 3 years’ experience in a similar position is essential.
• AX and D365 experience an advantage.