Operations Administrator

Talented Recruitment Specialist; Johannesburg; On-site; ZAR 500,000 - 800,000; Full time

Job summary

A leading aviation company is seeking a qualified individual to manage point of contact and compliance functions while coordinating flight operations. This position includes monitoring regulatory changes, maintaining records, and ensuring compliance with aviation authority standards. Ideal candidates demonstrate initiative and responsibility in a dynamic office environment.

Responsibilities

• Serve as primary contact for company establishing AOC.
• Manage internal document control and conduct audits.
• Coordinate crew and aircraft allocation and maintain records.
• Build and maintain strong client relationships.

Job description

Point of Contact & Compliance:

• Serve as the primary contact for the company establishing our AOC.
• Manage internal document control and conduct internal audits.
• Monitor civil aviation authority concerns regarding regulatory changes and updates, assessing their impact on the company.
• Oversee CAA compliance and assist with CAA audits.
• Perform other QA tasks as assigned.

Flight Operations:

• Coordinate crew and aircraft allocation and planning.
• Maintain accurate records and handle administrative duties.
• Generate weekly reports on aircraft utilization and flight operations.
• Communicate directly with clients regarding queries and flight itineraries.
• Coordinate with aircraft owners on availability and logistics.
• Build and maintain strong client relationships.
• Work with aircraft management to confirm fleet service status.
• Prepare flight documentation and ensure proper record keeping.
• Oversee planning, scheduling, and execution of maintenance outstations.
• Assist in maintaining an organized, efficient, and customer-focused office environment.
• Demonstrate initiative, confidentiality, and responsibility in all tasks.