Office Admin - Meat Retail Industry

Avatar Advisory - Avatar Human Capital; Midrand; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic retail company is looking for an experienced Office Administrator to support operations in a fast-paced FMCG environment. The ideal candidate will manage various administrative tasks including invoice control, stock management, and supplier liaison. Candidates should have a Diploma/Degree in Business Administration or HR, along with at least 3 years of experience. This role provides a great opportunity to enhance operations and compliance within the retail sector and is located in Midrand, South Africa.

Qualifications

• 3 years experience in administration.
• Fluent in English communication.
• Exposure to hygiene standards (HACCP/food safety – advantage).

Responsibilities

• General office administration and daily operational support.
• Processing purchase orders, GRVs, invoices, and credit notes.
• Capturing and reconciling stock, deliveries, and wastage reports.
• Coordinating with suppliers, butchery, dispatch, and store management.
• Handling customer queries, orders, and account documentation.

Skills

Administrative coordination

Stock and invoice control

Supplier liaison

Compliance support

Computer Literate (Excel, Word, PowerPoint)

Education

Diploma/Degree in Business Administration/HR Management/Accounting

Matric with a Bachelor Pass (Maths and Accounting)

Job description

An Dynamic Retail Company is seeking an experienced Office Administrator with solid exposure to the meat retail / FMCG environment. Strong in administrative coordination, stock and invoice control, supplier liaison, and compliance support within a fast‑paced, hygiene‑regulated retail operation.

Location: Midrand

Qualification Requirements

• Diploma/Degree in Business Administration /HR Management/Accountant
• Matric with a Bachelor Pass (Maths and Accounting)
• Able to communicate fluently in English
• Advantage if you have any additional relevant qualification
• Computer Literate (Excel, Word, PowerPoint)
• 3-Years’ experience in Administration
• Exposure to hygiene standards (HACCP / food safety – advantage)

Ideal Candidate Traits

• Organised and reliable
• Comfortable working in a production‑driven retail environment
• Able to multitask and meet tight deadlines
• Team player with a hands‑on attitude

Skills and Attributes

• GRV’s for Retail
• Supplier Invoices
• Office Stationery
• Stock take
• Filling
• Typing of staff work schedule
• Assist the Retail Shop with printing and copying
• Assist with Recruitment and Onboarding
• Assist with Issuing of staff Contract and IR documents
• Punctuality/Reliable
• Ability to work under pressure
• Liase with Head Office with the Admin Work

Key Responsibilities

• General office administration and daily operational support
• Processing purchase orders, GRVs, invoices, and credit notes
• Capturing and reconciling stock, deliveries, and wastage reports
• Coordinating with suppliers, butchery, dispatch, and store management
• Handling customer queries, orders, and account documentation
• Assisting with payroll admin, attendance, and staff records
• Maintaining filing systems (digital and manual)
• Supporting audits, food safety, and health & hygiene compliance
• Managing petty cash and basic bookkeeping functions
• Preparing daily, weekly, and monthly reports