Kearney, Executive Assistant - SAME

Kearney; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading management consulting firm in Johannesburg is looking for an Executive Assistant to provide critical administrative support to Principals and Partners. This role involves arranging complex travel and logistics, managing calendars, and supporting business development initiatives. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency in MS Office, with a college degree or equivalent experience. Competitive remuneration and benefits are offered.

Benefits

Generous retirement/pension contributions

Comprehensive medical insurance

Structured learning and development opportunities

Qualifications

• Strong communication in English both oral and written.
• Ability to handle sensitive information with discretion.
• Excellent analytical, administrative, organisational and time-management skills.

Responsibilities

• Provide critical administrative support to the Principal and Partners.
• Manage complex travel and logistics plans for Senior Leadership.
• Draft communications, reports, and presentations as required.

Skills

Communication in English

Task prioritisation

Analytical skills

Organisational skills

Interpersonal skills

Initiative and resourcefulness

Discretion in handling information

Proficient in MS Office

Education

College degree or equivalent work experience

Job description

Job Description

Kearney, Executive Assistant

About the job

As an Executive Assistant, you will provide critical administrative support to the Principal and Partners of the company and undertake administrative functions to ensure that their operational, project‑based and business‑development requirements are carried out effectively and efficiently.

Reporting directly to the EA Team Leader, you will have the freedom to be yourself and the recognition for what you bring, enabling you to make a real impact and be a true Kearney Original.

Key responsibilities

Partner / Principal support

• Arrange complex travel & logistics plans, often with last‑minute changes for Senior Leadership.
• Coordinate calendars, appointments, meeting agendas, minutes for Senior Leadership, in addition to strategic support, advice, forward planning to maximise productivity gains for Seniors.
• Time and expense management, in addition to handling payments & invoicing, including but not limited to data entry, re‑charges, reconciliation support, reporting.
• Manage and support with Partner and Principal marketing efforts, planning, administrative support, communications, data collection.
• Support as a primary contact for external and internal stakeholders for the assigned Partners and Principals, managing correspondence, emails, calls, approvals.
• Draft communications, reports, presentations, spreadsheets as required to support the Leaders, projects and other initiatives.
• Support with Business Development: CRM management, RFP coordination and support, L & P management, WIP creation, tracking and monitoring proactively for relevant projects, supporting cash‑collection initiative pipeline, DSOs support coordination with relevant departments.
• Monitor and support news feeds, security updates, internal team Facebook and distribution lists and other administrative needs for the practice.
• Support & collaborate with other departments regarding performance‑management process, HR policies & procedures, Leader leave applications, travel, BD and operations, recruiting, finance and other.
• Assist with onboarding of new Partners and Principals to the firm, ensuring smooth communications and integration, in addition to knowledge updates on procedures.
• Prepare and manage organised filing system(s) on behalf of the department and Leaders.

Project Support

• Prepare and proofread presentations to standard.
• Support practice‑area initiatives, prepare meeting agendas, support with general administrative requirements, organise and manage filing and data‑management systems.
• Support with research requirements for the projects, as required.
• Event management regarding internal project events and/or client events.

Firm Building Activities

• Understanding and keeping up to date with the business organisation structure, policies, goals, objectives, trainings.
• Awareness of (and participation where appropriate) office events, recruiting, alumni outreach, social and charitable events, trainings, coffee & connects / teaching and other activities.
• Support, onboard and mentor your new joiner colleagues, coordinate with new joiner onboarding and support with Buddy programme and listen and learn.

Who you are

After nearly 100 years, we know this business is fundamentally about making connections—between facts, figures, insights, strategies, tools, technologies and above all, people. That’s why we look for proactive, positive and flexible individuals who are unapologetically themselves.

We want to hear from you if you:

• Have a college degree or equivalent hands‑on work experience, preferably in the professional services industry.
• Have strong communication in English both oral and written. Arabic language would be advantageous but not essential.
• Possess exceptional task‑prioritisation, ability to work on own initiative, ability to handle sensitive information with discretion.
• Have excellent analytical, administrative, organisational and time‑management skills.
• Have outstanding interpersonal skills, able to interact effectively at all levels.
• Possess high levels of initiative, resourcefulness and responsiveness.
• Have ability to identify problems, anticipate others’ needs and take proactive action where appropriate.
• Have sound judgment regarding decision‑making.
• Are proficient in MS Office and other software and tools which the role requires.

What we can offer you

Every day, our people work to be the difference for our clients, our communities and our colleagues. Helping them make an impact is sustained by a competitive remuneration package plus comprehensive benefits and perks, including but not limited to:

• Generous retirement / pension savings contributions.
• Comprehensive medical insurance for employees and their families.
• Structured on‑the‑job learning and development opportunities.
• Personalised opportunities to help you chart your unique career journey to pursue your own personal and professional goals.

Learn more

Apply now. Submit your cover letter, CV (.doc or .pdf format only) via our website.

Equal employment opportunity and non‑discrimination

Kearney prides itself on providing a culture where our employees belong and thrive equally, which means our people feel comfortable, confidence and joy as they do great things for our firm, our colleagues and our clients. That’s why Kearney is committed to building a diverse workforce and inclusive environment. Kearney is an equal‑opportunity employer; we recruit, hire, train, promote, develop and provide other conditions of employment without regard to a person’s gender identity or expression, sexual orientation, race or ethnicity, religion, age, national origin, disability, marital status, pregnancy status, veteran status, genetic information or any other differences consistent with applicable laws. This includes providing reasonable accommodation for disabilities or religious beliefs and practices. We encourage everyone to apply, including those who may not feel historically represented in consulting.

Qualifications

Language requirements: Arabic / English