Junior Personal Assistant

iMedrecruit; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A paediatric medical practice in Johannesburg is looking for a Junior Personal Assistant to support the administrative team and the doctor with daily operational tasks. The ideal candidate should be reliable, organized, and comfortable in a healthcare setting. Responsibilities include managing appointments, assisting with logistical tasks, and providing clerical support. A valid drivers license is required, and a passion for working with children is advantageous. This position is an entry-level opportunity with full-time hours from Monday to Friday.

Qualifications

• Valid drivers license; own vehicle advantageous.
• Basic administrative or office experience preferred.
• Willingness to learn and follow guidance.
• Good communication and organisational ability.
• Professional telephone etiquette.
• Reliable, punctual, and respectful work ethic.
• Comfortable working in a healthcare environment.

Responsibilities

• Assist the doctor with daily administrative and operational tasks.
• Manage appointments, reminders, and scheduling support.
• Run errands including collections and deliveries when required.
• Assist with ordering refreshments and basic practice logistics.
• Liaise with medical aids, insurers, and service providers.
• Complete and follow up on forms and administrative documents.
• Answer and screen calls or messages professionally.
• Maintain strict confidentiality of patient and practice information.
• Provide general administrative and clerical support to the practice.

Skills

Self-motivated and proactive attitude

Friendly and professional manner

Strong organisational skills

Adaptable and flexible

Ability to follow instructions accurately

Good interpersonal communication

Positive and patient centred attitude

Job description

A paediatric medical practice in Johannesburg, is seeking to recruit a Junior Personal Assistant to support the doctor and administrative team with day to day operational tasks.

This entry level opportunity is suited to a reliable, organised individual who is eager to learn, enjoys working in a healthcare environment, and is comfortable supporting both clinical administration and reception functions.

Roles and Responsibilities (but not limited to):

• Assist the doctor with daily administrative and operational tasks
• Manage appointments, reminders, and scheduling support
• Run errands including collections and deliveries when required
• Assist with ordering refreshments and basic practice logistics
• Liaise with medical aids, insurers, and service providers (training provided)
• Complete and follow up on forms and administrative documents
• Answer and screen calls or messages professionally
• Maintain strict confidentiality of patient and practice information
• Provide general administrative and clerical support to the practice
• Assist reception staff when required
• Support therapists with reception overflow and duties
• Help with filing and organisational duties

Qualification and Requirements:

• Valid drivers license (own vehicle advantageous)
• Basic administrative or office experience preferred
• Willingness to learn and follow guidance
• Good communication and organisational ability
• Professional telephone etiquette
• Reliable, punctual, and respectful work ethic
• Comfortable working in a healthcare environment
• Passion for working with children advantageous

Skills and attributes:

• Self-motivated and proactive attitude
• Friendly and professional manner
• Strong organisational skills
• Adaptable and flexible
• Ability to follow instructions accurately
• Confidence to ask questions when unsure
• High level of confidentiality and discretion
• Team player with supportive mindset
• Good interpersonal communication
• Positive and patient centred attitude

Working hours: Work Hours:

Monday to Friday, 08h00 – 17h00

Only candidates who meet all the minimum requirements stipulated in the advert, will be considered. If you do not hear from us within two weeks of your application, please consider your application as unsuccessful.