Human Resources Coordinator

Village n Life; Wes-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A hospitality group is seeking an HR Coordinator to manage HR administrative services across various properties. This role requires a detail-oriented individual with 3-5 years of HR experience, particularly in recruitment and compliance. Candidates should have a Grade 12 qualification and preferably a tertiary HR qualification. The successful applicant will support onboarding, maintain HR documentation, and ensure compliance with employment legislation. Opportunities for growth in a structured HR environment are offered. Location: South Africa, Wes-Kaap.

Benefits

Opportunities for growth and development

Competitive package

Structured HR environment

Qualifications

• 3–5 years’ experience in HR administration or HR coordination.
• Working knowledge of basic labour legislation.
• Experience supporting recruitment and HR compliance.

Responsibilities

• Coordinate and maintain employee staff files.
• Ensure onboarding and training documentation is complete.
• Support recruitment administration.

Skills

Organisational skills

Attention to detail

Confidentiality

Knowledge of HR processes

Multi-tasking

Education

Grade 12 / Matric

Relevant tertiary qualification in Human Resources

Job description

This role forms part of the Human Resources team within the Village n Life hospitality group.

The Role

As HR Coordinator, you’ll be responsible for coordinating, monitoring and quality-checking HR administrative service delivery across assigned Village n Life properties. The role supports property management teams with consistent HR processes, ensures accurate and audit-ready documentation and works closely with the broader HR team to deliver compliant, professional HR services.

This is a hands-on coordination role suited to someone who is detail-driven, organised and confident working across multiple HR workstreams in an operational hospitality environment.

Key Responsibilities

• Coordinate and maintain complete, accurate employee staff files (digital and physical).
• Ensure onboarding, contracts, ER, training and termination documentation is correctly completed and filed.
• Maintain HR registers, trackers and reporting for assigned properties.
• Perform regular file audits to ensure audit readiness.
• Support recruitment administration and onboarding.
• Ensure recruitment documentation is complete and compliant.
• Prepare onboarding packs and support new employee inductions.
• Ensure all starter documentation is submitted before payroll cut-off.
• Coordinate offboarding documentation including resignations, terminations and UI19 submissions.
• Provide administrative support for employee relations and disciplinary processes.
• Prepare IR documentation, notices, checklists and meeting packs.
• Monitor IR documentation progress and escalate risks or delays.
• Capture, update and maintain employee information on HR systems.
• Maintain training attendance, compliance records and HR reports.
• Support COIDA case tracking and record keeping.
• Assist with Employment Equity, Skills Development and BBBEE administrative compliance.
• Ensure HR notice boards and statutory displays are current and compliant.
• Support managers with HR queries relating to leave, contracts and onboarding.
• Coordinate uniform ordering, issuing and related documentation.
• Monitor compliance with company dress code standards.

What We’re Looking For

• Grade 12 / Matric
• Relevant tertiary qualification in Human Resources or a related field preferred
• 3–5 years’ experience in HR administration or HR coordination
• Working knowledge of basic labour legislation and HR processes
• Experience supporting recruitment, onboarding and HR compliance
• Strong attention to detail with excellent organisational skills
• Professional, discreet and confident in handling sensitive information
• Able to manage multiple priorities across different properties
• Hospitality or multi-site HR experience is advantageous

What We Offer

• A structured and professional HR environment within Village n Life
• Exposure to multi-property HR operations
• Opportunities for growth and development within the group
• Competitive package aligned with experience