HR Officer / Generalist

iStaff Recruitment; South Africa; On-site; ZAR 400 000 - 600 000; Full time

Job summary

A leading recruitment agency is seeking an experienced HR Generalist to manage hiring processes, payroll administration, and compliance with labor regulations. The ideal candidate should possess a HR Diploma or Degree and have over 4 years of HR Generalist experience, including familiarity with PaySpace software. Responsibilities include conducting exit interviews, managing performance reviews, and ensuring compliance with HR policies. This role is based in South Africa and offers a dynamic work environment.

Qualifications

• More than 4 years HR Generalist experience.
• Strong computer literacy.
• Knowledge of relevant Acts, Regulations, and CCMA proceedings.

Responsibilities

• Manage the entire hiring process.
• Administer payroll information and processes.
• Conduct exit interviews upon employment termination.
• Administer the performance management system.

Skills

HR Generalist experience

Knowledge of Acts and Regulations

Computer literacy

Education

HR Diploma or Degree

Tools

PaySpace software

Job description

Minimum Requirements

• HR Diploma or Degree
• More than 4 years HR Generalist experience
• Computer literate
• Knowledge of Acts, Government Regulations, Industrial and Labour Relations and CCMA proceedings
• Exposure or experience with PaySpace software

Duties and Responsibilities

Recruitment & Selection

• Managing the entire hiring process.
• Advertising positions internally and externally.
• Receive and administer CVs / applications.
• Short listing applicants according to minimum requirements.
• Schedule interviews, liaise with department / line managers.
• Conduct relevant employment tests and analysis.
• Issuing "Letter of Regret" to unsuccessful applicants.
• Issuing "Offer of Employment Letters" to successful applicants.

Induction Process

• Completing and issuing Employment Contracts, Standard Conditions of Employment, Behavioural Code, Company Vision and Mission, Job Descriptions and SOPs.
• Collect all personal information; copies of ID, Drivers Licences, Income Tax, Banking details etc.
• Registration of employees on the time and attendance system.
• Registration of employees on relevant benefit funds (Liberty, MIBFA & Discovery)
• Issuing EEA declaration forms

Absenteeism and Leave Records

• Identifying cause of absence from post absence forms.
• Monitoring and analysing absenteeism patterns, counselling employees.
• Keeping accurate attendance records.
• Check leave balanced before issuing leave forms.
• Ensure the leave register is accurately maintained.
• Record manual timesheets.
• Compile weekly and monthly summaries and distribute to department managers.
• Maintain and update Time and Attendance System

Administer Payroll System

• Collect and collate payroll information from department heads and time and attendance system.
• Process and produce summary payroll reports for processing (Overtime, allowances, leave etc.)
• Administer / update employee records on payroll system additions, terminations, salary adjustments and personal detail changes.
• Process monthly payroll records and produce payslips.
• Handle staff queries regarding payroll

Progressive Discipline

• Investigating alleged misconducts by gathering information.
• Interpreting the type of misconduct and severity thereof.
• Prepare all paper work to be issued Discussions, Counselling, Warnings and Hearings.
• Arranging disciplinary hearings with Alex Paterson.
• Respond to and administer grievances in line with the grievance policy.
• Keeping accurate record of disciplinary processes - issued and lapse dates

Exit Interview Process

• Conducting exit interviews upon termination of employment.
• Issuing Certificate of Service
• Issuing UI 19
• Finalise withdrawal documentation of provident / pensions funds.

Performance Management System

• Assist and schedule performance reviews for new staff on contract or probation.
• Assist line managers and supervisors with annual formal performance reviews / staff appraisals.
• Review and improve systems to company needs.

Employment Equity

• Equity Awareness Training to staff.
• Development of Employment Equity Plan in line with EEA.
• Schedule regular EEA committee meetings, document and minute.
• Ensure committee members are nominated and selected to represent the entire workforce.
• Submit annual employment equity reports

HR Audit

• Regular check on actions required because of changing company priorities.
• Regular check on legislation and statutory provisions.
• Change in HR practises and systems.
• Maintain HR information and payment systems.
• Amendments to policies, procedures and rules.
• Obtain and identify appropriate benchmarks for job descriptions, assist with writing thereof.
• Ensure training was provided on amended policies and procedures.
• Annual update of employee details and records.

General

• Flash training staff on company policies and labour laws.
• Arrange staff functions and team building events.
• Staff Birthdays and Service Awards.
• Co-ordinate and compile annual leave schedule at year end.
• Developing and amending Companys Employee Policies and Procedures Manuals.
• Researching HR developments.
• Researching policies, procedures and rules.
• Compiling relevant consent forms when required.
• Compiling relevant company forms when required.
• Sit in on dispute meetings and compile and present minutes.
• Safekeeping and filing / archiving of employee and HR records.
• Ensure continuity of activities i.e. EEA, Skills and Representative meetings