HR & Payroll Administrator

Frank Consult; Wes-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading HR consultancy in South Africa is seeking an experienced HR and Payroll Administrator to manage payroll processes and ensure compliance with statutory requirements. The role involves maintaining employee data, processing payroll, and providing HR support. Candidates should have at least 5 years of payroll experience, proficiency in SAGE or Payspace, and a strong understanding of statutory reporting. Join a dynamic team that values accuracy and compliance in a well-established organization.

Qualifications

• Minimum 5 years’ experience in payroll administration for 150+ employees.
• Proficiency in SAGE or Payspace payroll systems.
• Strong understanding of statutory payroll reporting.

Responsibilities

• Process payroll accurately and on time.
• Maintain and update employee data in payroll systems.
• Prepare statutory submissions and payroll reports.

Skills

Payroll administration experience

Proficiency in SAGE or Payspace

Strong Excel skills

Analytical skills

Attention to detail

Education

HR qualification

Tools

SAGE

MyHR

Job description

Our client is seeking a skilled HR and Payroll Administrator to manage their South African payroll processes and ensure compliance with statutory requirements. Based in their Devonbosch office, you will play a vital role in maintaining accurate employee data, processing payroll, and supporting HR operations under the guidance of the HR Manager.

Key Responsibilities

• Process payroll accurately and on time, including overtime for warehouse staff when required.
• Maintain and update employee data in SAGE and MyHR systems, ensuring accuracy for Employment Equity (EE) and Skills Development reporting.
• Prepare statutory submissions (e.g., EMPs, IRP5 reconciliations) and payroll reports for approval.
• Manage leave records, employee self-service functionality, and onboarding/offboarding processes.
• Liaise with SAGE consultants, benefits providers, and third-party vendors (e.g., Liberty, Discovery) for system updates and reconciliations.
• Ensure payslips are available on the Self-Service System at least two working days before pay date.
• Support tax compliance, including travel allowances and Employment Tax Incentive (ETI).
• Maintain audit‑ready payroll records and process approved compensation/benefit changes.

What We’re Looking For

• Minimum 5 years’ experience in payroll administration (150+ employees).
• Proficiency in SAGE or Payspace payroll systems and familiarity with self‑service payroll platforms.
• Strong understanding of statutory payroll reporting, Employment Equity, and Skills Development frameworks.
• Excellent Excel skills and experience with third‑party reconciliations.
• Strong organisational, analytical, and communication skills.
• Ability to work independently and collaboratively in a team split across two locations, using Microsoft Teams and shared folders.
• Knowledge of tax compliance and dashboard creation for decision‑making is a plus.
• HR qualification advantageous but not essential.

Core Competencies

• Attention to detail and numerical proficiency.
• Technical expertise in payroll systems.
• Problem‑solving and customer service orientation.
• Confidentiality and effective communication.

Why Join Our Client? Be part of a dynamic team where your expertise will drive efficient HR and payroll processes. This is an opportunity to contribute to a well‑established organisation with a commitment to accuracy and compliance.