HR Administrator

On Line Personnel; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is looking for an HR Administrator in Gqeberha. This role involves managing employee files, supporting recruitment by posting job ads, screening CVs, coordinating onboarding, and ensuring compliance with HR policies. Candidates should be bilingual in Afrikaans and English, possess strong communication skills, and have basic HR experience. A matric qualification is essential, and applicants ideally should reside in the Uitenhage area.

Qualifications

• Matriculated.
• Ideally residing in Uitenhage or surrounding areas.
• Own reliable transport.

Responsibilities

• Support recruitment: post job ads and screen CVs.
• Coordinate onboarding for new hires.
• Maintain accurate employee files in line with legal requirements.
• Manage employee benefits enrolment and queries.

Skills

Bilingual (Afrikaans and English)

Strong people skills

Excellent communication

Basic HR experience

Education

Matriculated

HR related qualification

Job description

Job Position: HR Administrator

Ref: 5153

Location: PE / Gqeberha

Salary: R15 000 per month commensurate with experience and qualification

Email your updated CV to [e-mail]

Qualifications / Requirements:

• Matriculated
• Ideally residing in Uitenhage or surrounding areas
• Any HR related qualification highly advantageous
• Own reliable transport
• Fully bilingual (Afrikaans and English)
• Well presented and spoken, with excellent communication skills and a positive disposition
• Strong people person
• Basic HR experience i.e timesheets, employment contract, onboarding of new staff, processing of payroll data, maintaining of employee records, scheduling of interviews and supporting of HR Manager
• Effective communication/accurate filing system, record keeping

Key Performance Areas:

• PA to HR/IR Manager
• Maintain accurate employee files (electronic and physical) in line with POPIA and Labour Law requirements
• Ensure personnel documentation is complete (contracts, ID copies, qualifications, tax forms, etc.) and all Driver documentation is current (licences, professional driving permits, medical fitness, dangerous goods) and track expiration dates and coordinate renewals of essential credentials
• Support recruitment: post job ads, screen CV’s, schedule interviews
• Coordinate onboarding for new hires — orientation, induction etc
• Update and administer HR policies (leave, disciplinary, Popia, H&S etc)
• Serve as a first point of contact for all general HR queries
• General HR support to all
• Manage/coordinate/order/issue PPE to all staff.
• Communicate professionally with internal staff and management via email and telephonic correspondence
• Liaise with external stakeholders such as recruitment agencies, training providers, medical practitioners, provident fund administrators, IOD administrators, government agencies, Bargaining Council Road Freight, Merseta etc
• Assist with grievances and disciplinary processes, escalating serious issues to HR Manager/Director
• Co-ordinate/request/confirm dates of all disciplinary hearings/arbitrations/counselling sessions
• Track all employee leave (annual, sick, family responsibility, etc) and ensure accurate recording
• Monitor attendance and assist in addressing absenteeism trends and ensure accurate recording
• Gather and verify payroll data (hours worked, overtime, deductions, benefits) and liaise with internal payroll team
• Handle employee benefits enrolment (medical aid, retirement funds) and queries
• Coordinate mandatory training (e.g. safety, compliance, defensive driving, Dangerous Goods, Forklift training, Merseta)
• Maintain training records and assist with scheduling refresher courses/keep all records valid and updated
• Assist with compiling HR input for statutory reporting (e.g. BEE, Audits, COIDA incident reports (H&S))
• Prepare/compile all relevant documents/files for yearly audits Bargaining Council Road Freight Industry
• Support compliance with transport-specific legislation and safety standards
• Incident Investigation/Assist HR Manager with all claims/accurate record keeping/submit to payroll to recover
• Weekly preparation and submission of subsistence allowance of drivers to payroll for payment
• Prepare HR reports (leave balances, deductions etc) for management/payroll team
• Compile and submit HR weekly reports to COO/MD
• Coordinate staff communications and notices
• Compile/prepare/submit/monitor and handle of all IOD cases in accordance with COIDA and RMA requirements (complete and submit IOD documentation, liaise with medical service providers, track medical progress, return to work dates, and maintain IOD records) and ensure accurate reporting and filing of all IOD related records
• Administer employee exits (resignations, dismissals etc)
• Prepare and issue exit documentation including UIF Forms, Work Schedules, Provident Fund withdrawals, letter of services, Confirmation of Employments, and all other related documentation etc
• Assist in implementing and maintaining of All HR policies, Health and Safety policies and procedures in line with the OHS Act requirements
• Assist with, compile and prepare documentation for various safety audits, inspections, and compliance reporting
• Maintain health and safety files, risk assessments etc