HR Administrator

Digby Wells Environmental; Gauteng; On-site; ZAR 250 000 - 300 000; Full time

Job summary

A leading environmental consultancy based in South Africa is looking for a dynamic HR Administrator to provide comprehensive support to the HR function. This role involves managing employee lifecycle processes, maintaining data integrity on HR systems, and assisting in recruitment and employee benefits administration. The ideal candidate should be detail-oriented, proactive, and possess strong administrative skills. This position is vital for ensuring efficient HR operations across the organization.

Qualifications

• Must be capable of managing HR administration tasks efficiently.
• Genuine interest in HR operations is essential.
• Strong ability to handle confidential information.

Responsibilities

• Handle HR inquiries and requests.
• Administer end-to-end employee lifecycle processes.
• Maintain accurate employee records on HR systems.
• Produce standard HR reports and trackers.
• Administer leave and benefits records.
• Support the recruitment process.

Skills

Strong administrative capability

Detail-oriented

Proactive

Efficient

Tools

HRIS

Job description

We are seeking a dynamic, highly organised and detail‑oriented HR Administrator to provide comprehensive administrative support to the Human Resources function. This role is critical in ensuring the smooth delivery of HR processes across the employee lifecycle and supporting compliance, data accuracy, and employee experience.

The successful candidate will be efficient, discreet, and proactive, with strong administrative capability and a genuine interest in HR operations.

Key Responsibilities

HR Administration & Employee Lifecycle

• Handle internal and external HR related inquiries and requests, providing assistance and information as needed.
• Administer end-to-end employee lifecycle processes, including onboarding, contract administration, employee changes, and offboarding.
• Prepare HR documentation such as contracts of employment, offer letters, amendments, confirmations, and exit documentation.
• Maintain accurate and up-to-date employee records on HR systems and personnel files.
• Arrange and co‑ordinate medical assessments for employees, and maintain accurate record keeping.
• Minute taking for meetings.

HR Systems and Data

• Capture and update employee data on HRIS and other HR systems, ensuring data integrity and compliance.
• Produce standard HR reports and trackers (e.g. headcount, leave, probation, contracts).
• Support audits and data requests as required.

Leave, Absence & Benefits Administration

• Administer leave, sickness absence, and related records in line with policy and legislation.
• Provide administrative support relating to employee benefits, where applicable.
• Compliance & Policy Support
• Ensure HR processes align with internal policies and local labour legislation.
• Support the administration of disciplinary, grievance, and performance processes (documentation, scheduling, record‑keeping).

Recruitment

• Assist in the recruitment process by drafting adverts, identifying candidates, performing the necessary checks.
• Schedule meetings, interviews, and carry out the administration associated with the recruitment process including verification checks and references.

General HR Support

• Act as a first point of contact for basic HR queries, escalating where appropriate.
• Support HR projects, training administration, and employee engagement initiatives.
• Provide general administrative support to the HR team as required.