Head Of Finance And Administration (Property) Ca(Sa)

Ability Executive Recruitment; Gauteng; On-site; ZAR 1 200 000 - 1 500 000; Full time

Job summary

A leading recruitment firm seeks a Head of Finance and Administration in South Africa to enhance finance's role as a business partner. Responsibilities include overseeing the Client Portfolio Financial Department, developing reporting systems for Property Owners, and ensuring timely and accurate financial reporting. The ideal candidate will be a CA(SA) with relevant industry experience. Offering competitive remuneration and growth opportunities in a dynamic environment.

Qualifications

• CA (SA) with 3 years articles and 4 years post-articles experience.
• Experience in the property management industry is essential.
• Detailed knowledge of financial policies, procedures, and processes.

Responsibilities

• Oversee and manage all aspects of the Client Portfolio Financial Department.
• Develop systems for reporting needs of Property Owners.
• Ensure finance adds value to business decisions.

Skills

Financial Reporting

Budget Management

Property Management

Team Leadership

Analytical Skills

Education

CA (SA)

Tools

SAP

Job description

Ability Executive Recruitment | Full time

Head of Finance and Administration (Property) CA(SA)

Sandton, South Africa | Posted on 15 / 12 /

To ensure that finance is seen as a value adding business partner (Business, Tenants, Property Asset Management and External clients).

Develop Finance's influence in the making of business decisions.

To oversee and manage all aspects of the Client Portfolio Financial Department.

To develop systems that cater for the reporting needs of Property Owners.

Portfolio Management and Reporting

Managing and providing guidance to Reporting and Operational Financial Managers :

Assisting in and reviewing of deliverables due to client :

Reporting of Net Property Income for Client - timely, accurately and of expected quality

NPI and balance sheet splits per property and reporting to client

Management of Net Property Income for Client

Financial Management for Client

Balance Sheet control (maintenance of GL account list, clearing of open item managed accounts, management of monthly reconciliations of all balance sheet items, maintenance of interco loan accounts, management of maintenance of fixed asset registers, following up of long outstanding items)

Maintenance of working capital reconciliation

Reporting ROU to client

Reporting of debtors / creditors and cash reconciliation

Provide Management information and reports

Pro‑active communication with and feedback clients

Provide ad‑hoc reports as required

Handling of queries related to financial reporting

Auditing & Analytical explanations

Oversee the compiling of financial statements

General Ledger Management

Adjustment Account Management

Management information and reports

Monthly statutory reporting

Cash management and distributions to owners and co‑owners as well as investments

Review of management fee calculation and monitor against PMA

Invoice management fees

Management of lease related reporting

Attend monthly manco meetings with client

Review of commissions

Management of cashflow and owner payments including management of banking

Management of credit control department and arrears

Management of billings department

Management of Turnover administration

Calculation and management of client KPI scorecard

Consolidated financial report to client

BEE Spend management

Compilation of OPSCO report

Compilation of OPCO report

Maintenance of Std Management Pack

Maintenance of policies and procedures

Drafting new policies as and when required by landlord and management company

Management of recurring monthly SLA expenditure in conjunction with centres and AP

Management of marketing fund income statements and balance sheets as well as related reconciliations (incl gift cards)

Management of non‑gla income on consolidated basis

Management of insurance claims, correspondence with insurer and annual insurance journal

Budgeting and Forecasting

Assisting in and reviewing of budgets and forecasting, ensuring final deliverables meet the client quality standards and is finalised within the given timelines

Improve budget process by standardisation and roll out of templates

Compilation, in conjunction with business of annual budgets

Budget management

Co‑ordination including the establishment of deviations

Reporting on deviations (consolidated)

Handling of queries

Analyse and determine tendencies, evaluate, budget management & explain deviations

Management of normalisation calculations

Monthly forecasting and reporting thereof

Management of quarterly forecasts and presentation of results to owners

Data Integrity

Management of contractual information input in SAP and other related systems

Lease audits

Automation of processes with regards to reporting and management fees.

Development in conjunction with Financial Analyst

Input how transactions should be treated financially on IT systems

Liaise with IT on a continues basis to improve reporting and ensure automatization of reports

Point of contact between business and IT

Business Unit Profit

Review results

Manage actuals vs budgets

Receive the input of functions on budget (commissions, salaries and management fees)

Input with regards to projections

Control and update Projections

Pro‑active identification of over and under spending

Manage Income and Balance sheet of region

Cost control

Audit

Oversee internal and external audits for cluster as well as management company

Preparation of audit packs

Arrange audits as required

People Management

Set targets for Senior Financial Managers, accountants and Administrator in order to meet targets

Updating Job descriptions

Training (Formal and informal)

Personal Development Plans

Performance Management

Compliance audits at centres

Business Partnering

Oversee the following functions and provide guidance to the teams :

Auditing

Creditors (Sorting out of problem areas, Managing orders / GRN process, liaison with SSC)

Debtors (Sorting out of problem areas, Managing arrears and legal, liaison with SSC)

Directly responsible for :

Training of business staff

Municipal accounts recoveries (reporting of exceptions)

Follow‑up on problem cases and high outstanding amounts (sundry debtors)

Business unit support

Form part of the business team (OPCO) and deliver outputs that support business decision making

Advice, consultation and general financial support

Provide strategic input to decisions and discussions

Risk and Compliance

Review KPI's and ensure KPI's are measured and reported timely on a monthly basis

Driving results with business to ensure KPI's are met and provide continues feedback to senior management

Liaising with SARS on any requests and resolve accordingly

Review VAT reconciliations and ensure timeous settlement of VAT payments

Completion of income tax returns where applicable

Management of compliance related items in terms of the PMA

Maintenance of combined portfolio risk registers

Monitoring of BEE expenditure in line with scorecard requirements

Capex Monitoring

Maintenance of fixed asset register (calculation of and fixed asset recon and entries to be sent through to owner)

Updating of capex tracking schedule and maintenance of forecasted capital expenditure

Verify expenditure against project lists

Ensure correct treatment of capex vs opex expenditure

Monthly reporting of status of capital expenditure to client

Leasing and admin

Key contact between finance and leasing

Providing data and support to the leasing team to ensure proactive management of lease expiry profile for the portfolio

Providing data to the leasing to enable them to conduct research on rental trends

Provide support and guidance to retail centres on annual budgets

Attend to landlord queries in terms of any leasing information effecting financial reporting

Tracking of commissions for management and provide feedback to senior management

Driving of commissions for management company and provide team with information to ensure targets are met

Credit vetting and legal

Key contact between finance, leasing and leasing

Providing guidance and oversight to the credit vetting and legal teams

Review financial templates for credit vetting and provide timely feedback to landlord

Drive credit control across the portfolio through credit vetting and General Managers

General

Report to Portfolio Director and functional reporting to CFO and assist in any adhoc requests

Responsible for all service outputs from shared portfolio support functions that impact the portfolio I.e. banking, accounts payable, IT, systems, compliance and other

Requirements

CA (SA) with 3 years articles as well as 4 years post articles relevant experience.

Experience in the property management industry ESSENTIAL.

Detailed knowledge of all financial policies, procedures and processes, capital expenditure, contract management legal aspects, income statements, balances sheets, budgets, forecasts, IFRS and Tax.

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