Fleet Administrative Specialist: Billing & Reconciliations

Pedros; Pinetown; On-site; ZAR 150 000 - 200 000; Full time

Job summary

A leading service provider in KwaZulu-Natal is looking for an Administrative Assistant to support the Fleet Department. The role includes managing financial documentation, ensuring communication with Distribution Centers, and handling various administrative tasks. The ideal candidate should have exceptional attention to detail, strong organizational skills, and the ability to manage multiple responsibilities efficiently under tight deadlines. This position is crucial for maintaining operational effectiveness and compliance within the department.

Responsibilities

• Collect invoices and statements from service providers timely.
• Verify billing details and align quotes with invoices.
• Prepare monthly account reconciliations and submit to manager.
• Monitor open requisitions and ensure closure on time.
• Provide administrative support including document management.
• Liaise with teams for outstanding documents and billing issues.

Skills

Attention to detail

Organizational abilities

Time management

Communication skills

Tools

Smartsheet

Job description

A leading service provider in KwaZulu-Natal is looking for an Administrative Assistant to support the Fleet Department. The role includes managing financial documentation, ensuring communication with Distribution Centers, and handling various administrative tasks. The ideal candidate should have exceptional attention to detail, strong organizational skills, and the ability to manage multiple responsibilities efficiently under tight deadlines. This position is crucial for maintaining operational effectiveness and compliance within the department.