Finance Graduate - Executive Assistant

TURNKEY HR SOLUTIONS; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading Recruitment Agency is urgently seeking a full-time Executive Assistant for a Senior Business Professional's home-based office in Claremont, Cape Town. The ideal candidate will manage administrative operations, including scheduling, travel arrangements, and document management. Successful applicants should have a relevant degree and 2-5 years of experience in executive support, strong financial skills, and proficiency in Microsoft Office. The role offers a gross monthly salary of R30,000 with 15 annual leave days.

Qualifications

• 2-5 years of experience in an executive support or administrative role.
• Technologically astute individual with proficiency in Microsoft Office.
• Strong financial skills for managing invoices and preparing reports.

Responsibilities

• Manage the Executive's calendar and schedule meetings.
• Draft correspondence and handle confidential documents.
• Track and reconcile executive expenses, ensuring compliance.

Skills

Financial administration skills

Organizational and multitasking abilities

Proficiency in Microsoft Office Suite

Excellent verbal and written communication

Attention to detail

Discretion and professionalism

Education

Bachelor of Business Administration or related qualification

BCom Law or related

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Overview

FINANCE GRADUATE- EXECUTIVE ASSISTANT (CLAREMONT, CAPE TOWN)

Our client, a Senior Business Professional (Executive), is URGENTLY seeking a full-time Executive Assistant for her home-based office. This role involves overseeing the administrative operations of the Business Professional including managing her calendar, coordinating meetings, filing of documents (virtual and physical), travel recons, invoices filing of expenses, arranging travel, filtering emails and the drafting of professional documentation.

Location:

The role is office based in the southern suburbs of Cape Town (Claremont).

Salary

Gross monthly salary of R30000.00. Total cash remuneration, no benefits.

Probation

The employee will be required to serve a 2-month probation period.

Work hours

9am till 5:30pm, or 8:30am to 5pm. Some overtime may be required from time to time, authorized in advance and remunerated by agreement.

Leave

15 working days of annual leave, at employer’s convenience.

Commencement date

As soon as possible.

Candidate Requirements

• Bachelor of Business Administration; or Bachelor of Commerce (general) or related qualification or Diploma.
• Candidates with a BCom Law or related qualification may also be considered.
• Finance background or related experience.
• 2-5 years’ work experience in an executive support and administrative role or finance and/or business administration role or has completed an internship programme or participated in a Graduate Placement programme.
• Financial administration skills namely ability to compile financial data, process invoices, reconcile accounts, and prepare monthly expense statements.
• Honest and Trustworthy individual with a pro-active mindset.
• A fast learner, who can work well under pressure and take initiative.
• Technologically astute with proficiency in Microsoft Office Suite namely creating professional documents and PowerPoint presentations, using office software such as MS Word, PowerPoint and OneDrive (preferred).
• Intermediate knowledge of Excel required (able to sort and filter datasets; format tables; create pivot tables and do VLOOKUPS etc).
• Strong organizational and multitasking abilities.
• Excellent professional written and verbal communication and fluent command of English in verbal and written communication.
• Ability to prepare clear, concise, and professional reports and business correspondence.
• Attention to detail.
• Discretion and professionalism in handling sensitive information.

Duties and Responsibilities

1. Administrative and Executive Support

• Oversee day-to-day activities of the Executive to ensure smooth office functioning.
• Draft correspondence, handle confidential documents, and follow up on action items.
• Act as a gatekeeper and point of contact for internal and external inquiries.
• Support the preparation for board and executive meetings that the Executive is required to attend.
• Act as a point of contact for stakeholders' queries and escalation.
• Manage calendar, schedule and meetings for the Executive.
• Make travel arrangements and support travel logistics, visa applications etc for the Executive.
• Read and respond to emails of the Executive in a timely manner and maintain a daily alert list for the executive to action.
• Handle correspondence, respond to correspondence, meeting requests, invitations.
• Accounting data capturing and support (bookkeeping).
• Preparing and dissemination invoices.
• Manage office supplies, subscriptions, and vendor contracts.
• Tracking deadlines, deliverables, and budgets.

2. Drafting of Professional Documentation (and Documentation Management)

• Prepare correspondence and reports for the Executive.
• Typing, formatting, and editing reports, and presentations.
• Prepare meeting presentations and meeting material for the Executive.
• Contract and Document Management including tracking contract lifecycles, renewals, and compliance milestones.
• Maintain document control and filing systems, especially client records and regulatory documents.
• Assisting with compliance reporting under the direction of the Executive.
• Monitor adherence to internal policies and external regulations (e.g. POPIA, FICA).

3. Accounting and Financial Administration Support

• Track, reconcile, and process executive expenses, ensuring accuracy and compliance.
• Coordinate supplier invoices, purchase orders, and payment schedules.
• Compile monthly/quarterly financial summaries, presenting data in clear, executive-ready reports.
• Maintain accurate records of financial transactions, ensuring documentation is audit ready.
• Prepare spreadsheets, charts, and summaries to highlight financial trends and support executive decision-making.

Application

Only applicants meeting all requirements should apply. If you do not hear from us in a month, consider your application unsuccessful.