Finance Administrator

The Legends Agency; Gqeberha; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A South African organization is seeking a highly organized Finance Administrator to manage financial operations. Responsibilities include data capturing, cash book processing, and handling debtor queries. The ideal candidate will have strong experience in financial administration and proficiency in Xero and Excel. This full-time role offers a competitive salary of R20,000 to R25,000 CTC per month.

Qualifications

• Proven experience in a Finance Administration role.
• Strong understanding of creditors, debtors, and cash book processing.
• Excellent organisational skills with attention to detail.

Responsibilities

• Daily data capturing and verification in Dext and Xero.
• Cash Book processing and monthly creditor reconciliations.
• Handle debtor queries and process payments.

Skills

Financial administration

Strong experience with Xero

Proficiency in Excel

Attention to detail

Proficiency in Dext or Receipt Bank

Tools

Xero

Dext

Receipt Bank

Greatsoft

Job description

Finance Administrator

Location: Port Elizabeth
Salary: R20,000 R25,000 CTC per month
Type: Full-time

About the Role

We are seeking a highly organised and experienced Finance Administrator to join our team. The ideal candidate will preferably be a mature, detail-oriented professional with strong experience in financial administration and excellent proficiency in Xero, Dext or Receipt Bank, and Excel. Experience with Greatsoft will be a significant advantage.

Key Responsibilities

Financial Administration

• Daily data capturing: Scan all payable invoices and expense receipts to Dext for analysis and electronically save all expense invoices.
• Verify Dext entries: Perform G/L coding of expenses and publish to Xero for approval.
• Cash Book processing: Download Bank CSV files into Xero, G/L code transactions, match to outstanding invoices, and process expenses to the general ledger.
• Monthly creditors: Perform G/L coding, reconciliations, and load EFT payment batches.
• Debtors: Allocate receipts and process entries to the Debtors Ledger on Greatsoft.
• Process monthly payments, including interest payments, Property Trust, and Metro Payments.
• Handle debtor queries, including journal processing, reconciliations, receipt reallocations, and entry transfers.

General Finance & Reporting

• Prepare documentation for issuing Client BEE Affidavits.
• Issue petty cash, reconcile monthly, import expenses into Xero, and process to the general ledger.
• Distribute proof of payments.
• Assist with financial reporting and general finance duties as required.

Ad-hoc Administrative Duties

• Manage 3 PIM Estate Late Bank Accounts, providing bank statements and historical transactions to the Estate Manager.
• Coordinate motor vehicle license renewals for company and director vehicles.
• Order groceries and cleaning products, liaising with cleaning staff on requirements.
• Coordinate repairs and maintenance, issuing purchase orders and matching supplier invoices.
• Manage stationery orders and supplier liaison.
• Assist with reception duties when needed.

Requirements

• Proven experience in a Finance Administration role.
• Proficiency in Xero, Dext or Receipt Bank, and Excel.
• Greatsoft experience is highly advantageous.
• Strong understanding of creditors, debtors, and cash book processing.
• Excellent organisational skills with attention to detail.
• Ability to work independently and manage multiple priorities.