Filing Clerk Finance & HR Admin

SPECD (Pty) Ltd; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A finance and HR services company in Johannesburg is seeking a detail-driven Filing Clerk for a one-year contract. This entry-level role involves managing both physical and digital files, maintaining confidential employee and financial documents, and supporting finance and HR teams. Candidates should have Grade 12, basic office administration knowledge, and strong organizational skills. This position offers a chance to contribute to the efficiency of business operations and requires discretion and attention to detail.

Qualifications

• Grade 12 / Matric or equivalent is required.
• Must have basic knowledge of office administration.
• Computer literacy in MS Word and Excel is essential.

Responsibilities

• File and maintain financial documents such as invoices and receipts.
• Assist with onboarding documentation for new employees.
• Ensure all documents are accurately labeled and stored.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Computer literacy

Education

Grade 12 / Matric

Relevant certificate or diploma in Finance, HR, or Administration

Tools

MS Word

MS Excel

Job description

We’re looking for a detail-driven Filing Clerk to support our Finance and HR teams by keeping records accurate, organized, and easily accessible.

In this role, you’ll manage both physical and digital files, maintain confidential employee and financial documents, and ensure all records comply with company policies and regulatory standards.

You’ll work closely with Finance and HR administrators to track invoices, contracts, payroll records, and personnel files, playing a key role in the smooth day-to-day operations of the organization.

The ideal candidate is highly organized, discreet, and dependable, with a strong eye for detail, basic knowledge of finance and HR processes, and the ability to manage multiple priorities in a fast-paced environment.

This position is perfect for someone who takes pride in accuracy, enjoys structured work, and wants to contribute meaningfully to the efficiency and integrity of business operations.

JOB DESCRIPTION

Job Title: Filing Clerk Finance and HR Admin

Employment Type: 1 Year Contract (Extendable)

Work Location: Gauteng, Johannesburg

JOB CONTEXT

We’re on the lookout for an organized, detail-loving Junior Finance & HR Admin Filing Clerk to join our Finance and HR teams! This entry-level role is perfect for someone at the start of their career who enjoys keeping things neat, structured, and running smoothly behind the scenes. You’ll play an important part in managing documents, supporting daily admin tasks, and helping our finance and HR operations stay on track.

DUTIES AND RESPONSIBILITIES

Finance Administration Support

• File and maintain financial documents such as invoices, receipts, payment records, and expense reports.
• Assist with data capturing and updating financial records.
• Organize and archive finance files (physical and electronic).
• Support the finance team with general administrative tasks as required.

HR Administration Support

• File and maintain employee records in line with company policies.
• Assist with onboarding documentation for new employees.
• Help update HR databases and employee information.
• Support HR with general admin and filing duties.

General Administration

• Ensure all documents are accurately labeled, stored, and easily retrievable.
• Maintain confidentiality of financial and employee information.
• Assist with scanning, copying, and document distribution.
• Perform other administrative duties as assigned.

QUALIFICATION & EXPERIENCE REQUIREMENTS

• Grade 12 / Matric (or equivalent).
• Basic knowledge of office administration.
• Computer literacy (MS Word, Excel, email).
• Strong attention to detail and organizational skill.
• Good communication and interpersonal skills.
• Ability to work accurately and meet deadlines.
• Willingness to learn and take instructions.
• Time management and multitasking abilities.
• High level of integrity and confidentiality.
• Previous admin, finance, or HR exposure. (Advantageous)
• Relevant certificate or diploma in Finance, HR, or Administration. (Advantageous)

PACKAGE & REMUNERATION

• Compensation will be determined based on qualifications, applicable experience, and previous earnings.