Faculty Officer Iii (P8) (Faculty Of Humanities : Dean'S Office) (X2 Posts)

University Of Johannesburg; Johannesburg; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A prominent South African university is seeking a Faculty Officer III to manage academic administration for the Faculty of Humanities. The ideal candidate will have a degree, at least 5 years of academic administration experience, and extensive experience with university student systems. Key responsibilities include overseeing registrations and supporting committee governance. This is a permanent position based in Johannesburg, offering market-related remuneration.

Qualifications

• Minimum of 5 years' academic administration experience in higher education.
• Extensive ITS experience and ability to train staff.
• Knowledge of University policies and processes.

Responsibilities

• Manage all aspects of academic administration for undergraduate and postgraduate studies.
• Oversee student registration and finalisation of examination results.
• Conduct audits on student data for integrity.

Skills

Proficiency in English and another official South African language

Excellent verbal and written communication skills

Excellent interpersonal skills

Good problem-solving and numerical skills

Extensive relevant experience in academic administration and management of student data

Highly organized and efficient

Attention to detail

Time management

Education

Any 3 year Degree / BTech / Advanced diploma

Tools

University student systems

Job description

Faculty Officer III (P8) (Faculty of Humanities : Dean's Office) (X2 POSTS)

Advert reference: uj_ Advert status: Online Apply by: 31 January

Position Summary

Job category: Education and Training Campus: Auckland Park Kingsway Campus Contract: Permanent Remuneration: Market Related EE position: EE Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES).

With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice.

The Senior Faculty Officer (SFO), Dean's Office, Faculty of Humanities, reports to the HFA and would be responsible for all aspects of academic administration within a faculty environment for both undergraduate and postgraduate studies and will need to: be knowledgeable on University regulations and policies that govern faculty administration within higher education institutions.

Manage committees and boards within the faculty and should have a good understanding of committee procedures and the types of matters that are considered at University and Faculty governance structures.

Have an understanding of the academic amendment processes that regulate qualifications, curricula and amendments to them.

Manage, interpret and update data and ensure data integrity on the student systems by conducting and giving feedback on audits regarding student data.

Function at a supervisory level and train staff on systems and business processes; and have specific tasks assigned to their portfolios on a rotational basis.

Responsibilities

• All aspects pertaining to student administration, i.e. the total academic life cycle from registration to the finalisation of examination results and the conferment of degrees, as well as other specific tasks such as the maintenance of the Faculty's academic structures, etc.
• Admissions
• Registrations
• Records management and data integrity audits
• Marks management
• Other assessment matters, including timetabling
• Research milestone management
• Graduation
• Committee/gov­ernance support and management
• Qualification/curriculum review and management of academic amendments
• Academic structure management and reviews
• Any other tasks as assigned by the HFA

Required qualifications

• Any 3 year Degree / BTech / Advanced diploma is essential
• Required work related experience: A minimum of 5 years' academic administration experience within a higher education institution
• Extensive ITS / University student systems experience (including the ability to train staff on systems requirements, matched to business processes)

Required knowledge

• University policies and processes
• Faculty rules and regulations
• Academic regulations
• Understanding of statutory body requirements (DHET, SAQA, CHE)
• Excellent computer skills in all current software used in the university environments

Required Skills

• Proficiency in English and another official South African language
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Good problem‑solving and numerical skills
• Extensive relevant experience in academic administration and management of student data
• A flexible and versatile team player who will work and excel in any environment
• Highly organized and efficient with excellent follow‑through abilities
• Accuracy and attention to detail
• Reliability and integrity
• Listening and patience
• Time management and assertiveness
• Ability to work in a pressurized environment
• Supervision

Enquiries

Enquiries regarding the job content: TA Dal Mas at Tel: Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e‑mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post.

Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to, and if applying for an academic position, a list of accredited research output and/or a portfolio of your creative output.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.

As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised.

If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.

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