Facilities Operations & Contractor Coordinator

Broll; Springs; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading facilities management company is seeking a Facilities Administrator in Gauteng, Springs. The role involves comprehensive administrative support for facilities management operations, contractor management, and compliance. Ideal candidates will have strong organizational skills, effective communication abilities, and experience in administration. Responsibilities include managing service providers, coordinating events, and preparing reports. This position offers an opportunity to oversee operations while promoting client satisfaction and maintaining high standards.

Qualifications

• Experience in administration or facilities management environment advantageous.
• Experience in property management or soft services coordination advantageous.

Responsibilities

• Provide administrative support for facilities management operations.
• Manage all administration related to Soft Services.
• Monitor delivery timelines for service requests.
• Manage contractors on-site, ensuring compliance with policies.
• Coordinate functions and events and compile schedules.
• Prepare routine maintenance schedules and soft services reports.

Skills

Strong organizational and time management skills

Excellent communication and interpersonal abilities

Problem-solving and adaptability in a fast-paced environment

Knowledge of procurement and invoice processing

Ability to manage multiple priorities and meet deadlines

Familiarity with CAFM systems and reporting tools

Education

Matric (Grade 12)

Facilities Management or Administration qualification

Tools

MS Office (Excel, Word, Outlook)

Job description

A leading facilities management company is seeking a Facilities Administrator in Gauteng, Springs. The role involves comprehensive administrative support for facilities management operations, contractor management, and compliance. Ideal candidates will have strong organizational skills, effective communication abilities, and experience in administration. Responsibilities include managing service providers, coordinating events, and preparing reports. This position offers an opportunity to oversee operations while promoting client satisfaction and maintaining high standards.