Facilities Coordinator Centurion, South Africa

E2E Staffing (Pty) Ltd; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A facilities management provider is seeking a Facilities Coordinator responsible for the upkeep of facilities and management of service providers. Candidates should have a relevant qualification and 3-5 years of experience in facility management. Responsibilities include developing maintenance plans, ensuring safety compliance, and managing vendors. Strong communication and organizational skills are essential for this role.

Qualifications

• 3 - 5 years of facility management experience or similar role as a coordinator.
• Excellent organizational and problem-solving skills.
• Knowledge of building codes, safety protocols, and energy efficiency initiatives.
• Ability to work independently and within a team while managing multiple tasks.
• Strong communication and interpersonal skills.

Responsibilities

• Develop and implement facility maintenance plans and schedules.
• Ensure all safety protocols and procedures are followed.
• Monitor and inspect facilities for compliance with safety and building codes.
• Maintain records of all facility maintenance and repair activities.
• Manage facility vendors and contractors.
• Assist in planning and executing facility repairs and renovations.
• Respond to emergency maintenance requests promptly.
• Develop and implement energy efficiency initiatives.
• Monitor facility budgets and ensure cost-effectiveness.
• Oversee the security of all facilities.

Skills

Accountability

Result Orientation

Integrity

Conflict management

Business Acumen

Education

Relevant Certificate / Diploma or Bachelor's degree in Facility Management, Business Administration, or related field

Tools

Microsoft Office Suite

Job description

Facilities Coordinator

Facilities Coordinator The Facilities Coordinator will be responsible for the maintenance and upkeep of all group facilities by providing technical and financial management expertise either directly or the selection and management of outsourced service providers.

• Maintenance services management
• Service delivery
• Reporting
• Risk management
• Soft and hard services management
• Health and safety management

The incumbent will oversee the overall day-to-day service delivery of the facilities function. The Facilities Coordinator oversees all activities in the building, ensuring that health and safety standards are met and arranging repairs when needed.

• Managing gardens, perimeters, offices, lights
• Plumbing, painting, HVAC, furniture moves
• Office relocations, coordinating repairs, cleaning, maintenance, renovations.

Responsibilities

• Develop and implement facility maintenance plans and schedules as per instructions from Facilities Manager.
• Ensure all safety protocols and procedures are followed at all times.
• Monitor and inspect facilities to ensure they are in compliance with safety and building codes.
• Maintain records of all facility maintenance and repair activities.
• Manage facility vendors and contractors.
• Assist in the planning and execution of facility repairs, renovations, and remodeling projects.
• Respond to emergency maintenance requests in a timely manner.
• Develop and implement energy efficiency initiatives.
• Monitor facility budgets and ensure cost-effectiveness.
• Oversee the security of all facilities with Facilities Manager.

Requirements

• Relevant Certificate / Diploma or Bachelor's degree in Facility Management, Business Administration, or related field.
• 3 - 5 years of facility management experience or similar role as a coordinator.
• Excellent organizational and problem-solving skills.
• Knowledge of building codes, safety protocols, and energy efficiency initiatives.
• Ability to work independently and within a team while managing multiple tasks.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

Skills

• Accountability
• Result Orientation
• Integrity
• Conflict management
• Business Acumen