Executive Personal Assistant

Neptune; Gauteng; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading company in South Africa is seeking an Executive Personal Assistant to support management and the CEO. The ideal candidate will provide effective administrative support, manage diaries, and handle travel arrangements. Key responsibilities include maintaining confidentiality, effective communication with stakeholders, and ensuring smooth office administration. This role offers the chance to contribute to the productivity and efficiency of the executive office.

Qualifications

• Proven ability to communicate effectively with stakeholders.
• Experience in maintaining confidentiality in office environments.
• Familiarity with travel and expense management.

Responsibilities

• Provide effective PA function to management and CEO.
• Communicate with internal and external stakeholders.
• Manage executive diaries and schedule appointments.
• Organize travel and accommodation for management.

Skills

Effective communication

Discretion and confidentiality

Telephone etiquette

Organizational skills

Experience with office administration

Job description

Hello...an exciting new opportunity has just become available in our HINT, CEO's office.

We are looking to recruit an Executive Personal Assistant.

To provide an effective PA function to Management / HINT and CEO and EXCO, thus ensuring effectiveness and customer satisfaction.

Process all administrative tasks assigned, within the set standards required by HINT thus contributing to the productivity of the division and enhance the image of HINT through the continuous delivery of efficient and effective customer service.

Key Responsibilities

• Communicate effectively with external and internal stakeholders.
• Maintain discretion and confidentiality at all times by adhering to the Hollard values.
• Deal effectively with telephone calls – screening calls and responding where appropriate.
• Queries, requests and complaints are screened and responded to or timeously referred to relevant executive or manager where appropriate.
• Ensure necessary stationery requirements of executive / manager(s) are met.
• Devise and maintain office filing systems to deal efficiently with paper flow.
• Organise and store paperwork and electronic documents appropriately.
• Attend to general office administration and secretarial duties e.g. typing, filing, taking minutes and general administration responsibilities.
• Manage management diaries and ensure that appointments are communicated and confirmed with relevant parties.
• Arrange travel and accommodation efficiently assigned Exco managers.
• Process travel and expenses claims on the searchlight system