Executive Operations Assistant (JOB ID: ELIGOL1)

Inside Out; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A management services firm is seeking an experienced Executive Operations Assistant to support a fast-paced remote team. Responsibilities include scheduling, communication via LinkedIn, and managing technical systems like CRM and Excel. The ideal candidate should be highly organized, tech-savvy, and able to communicate professionally in English. This full-time role offers the chance to contribute to various projects and help streamline operations for multiple partners.

Qualifications

• Experience with WordPress and Elementor for website maintenance.
• Professional English skills for client communications and outreach.
• Familiarity with advanced CRM tools and data management systems.

Responsibilities

• Manage scheduling and organize documents for the team.
• Execute outreach campaigns via LinkedIn and other channels.
• Migrate data between different systems and manage spreadsheets.
• Handle SEO tasks and website content updates.
• Utilize CRM for email campaigns and track leads.
• Conduct market research and compile reports.

Skills

Technical proficiency with WordPress

Fluent communication in professional, formal English

Familiarity with CRM platforms

Strong proficiency in Excel and Google Workspace

Critical thinking and initiative

Tools

Adminify

GHL (GoHighLevel)

Hubspot

Google Sheets

WordPress

Job description

Job Details

• Job Title: Executive Operations Assistant
• Job ID: ELIGOL1
• Industry: Investment and Business Management Services
• Location: South Africa
• Job Status: Full Time
• Work Schedule: Available between 9:00am to 6:00pm MST (Mountain)
• Salary: $7 - $8 (possible bonus)
• Target Start Date: ASAP

Overview

The client is a U.S. based firm that manages companies and funds and provides back office support across multiple client accounts. The business previously operated with a larger team and several VAs, then streamlined through automation and AI. They are now rebuilding key support capacity and need a high quality admin partner who can take ownership of daily execution and help reduce workload across five equity partners.

About the Role

This is a full time remote role for an experienced Executive Operations Assistant who can support a fast moving team with scheduling, inbox support, research, data work, and operational follow through. The ideal candidate is highly organized, tech savvy, and confident writing professional formal English for emails and LinkedIn outreach. You will work across multiple workstreams, learn new systems quickly, and help keep the team focused on high value work.

Key Responsibilities

• Administrative Support: Manage scheduling, organize articles/documents, and perform data entry and data sharing tasks, overall organizational skill, as well as extracting key information from them.
• Communication & Outreach: Execute cold outreach campaigns, specifically via LinkedIn DMs. (Sales Navigator)
• Technical Systems: Perform "system porting" (e.g., migrating data from Google to Microsoft systems or vice versa) and manage data within Excel and Google Sheets.
• Web & SEO Maintenance: Handle the "admin side" of SEO, including website copywriting (blogs), tagging images with alt-text, and updating WordPress.
• CRM Management: Utilize advanced CRM systems (specifically Adminify, which uses GHL (GoHighLevel) as well as Hubspot and other standard CRMs) for email campaigns and lead tracking.
• Research & Reporting: Conduct market research and compile analyst-style reports to support business development.

Qualifications & Skills

• Technical Proficiency: Experience with WordPress, LinkedIn & Elementor (theme builder for WordPress). Fluent Communication: Must possess professional, formal English skills (written and verbal) suitable for client-facing emails and cold outreach.
• Familiarity with CRM platforms (Adminify, GHL (GoHighLevel) or similar advanced tools).
• Strong proficiency in Excel and Google Workspace.
• Mindset: A critical thinker who takes initiative and does not require "micromanagement" (high "remote readiness").
• Infrastructure: Reliable high-speed internet with power/connectivity backups.