EXECUTIVE COORDINATOR

Swansea University / Prifysgol Abertawe; Rustenburg; On-site; ZAR 676 000 - 757 000; Part time

Job summary

A leading research university is seeking an Executive Coordinator to support the Director of People Services. This part-time, fixed-term role will involve managing complex diaries, coordinating meetings, and handling communications with discretion. The successful candidate will also prepare reports and presentations while contributing to strategic planning initiatives. Ideal for those who excel in dynamic environments and wish to deliver outstanding professional services. The role is located in Swansea and offers a supportive workplace committed to diversity and inclusion.

Qualifications

• High level of organization and proactive approach.
• Experience managing complex diaries and coordinating meetings.
• Ability to handle sensitive communications professionally.

Responsibilities

• Support the Director of People Services by managing diaries.
• Coordinate high-level meetings and handle communications.
• Prepare reports and presentations, monitor emails, and follow up on actions.

Skills

Organizational skills

Proactive communication

Discretion

Time management

Job description

Job Number: SU01257
Contract Type: Fixed Term
Salary: £29,959 to £33,482 per annum
Working Pattern: Part Time
Faculty/Directorate: People Services
Location: Singleton Campus, Swansea
Closing Date: 12 Jan 2026
Interview Date: 15 Jan 2026

Informal Enquiries:
Sian Cushion, [e-mail]
Martyn Lewis, [e-mail]

About The University

Swansea University is a research‑led university that has been making a difference since 1920. The University community thrives on exploration and discovery and offers the right balance of excellent teaching and research, matched by an enviable quality of life. Our stunning waterfront campuses and multicultural community make us a desirable workplace for colleagues from around the world. Our reward and benefits, and ways of working enable those who join us to have enriching careers, matched by an excellent work‑life balance.

About The Role

This is a Fixed Term role until July 2026 working 21 hours per week over 5 days (ideally starting at 8:30 a.m.). We are seeking a highly organised and proactive Executive Coordinator to support the Director of People Services at Swansea University. This pivotal role involves managing complex diaries, coordinating high‑level meetings, and handling sensitive communications with discretion and professionalism. The successful candidate will be responsible for preparing reports and presentations, monitoring email correspondence, and ensuring timely follow‑up on actions. You will work closely with senior stakeholders across the University, contributing to strategic planning and continuous improvement initiatives. This role sits within the People Services department, a high‑performing and forward‑thinking team committed to excellence and innovation. If you thrive in a dynamic environment and are passionate about delivering outstanding professional services, we encourage you to apply.

Equality, Diversity & Inclusion

The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation. As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

Welsh Language Skills

The Welsh language level required for this role is Level 1 – A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please, etc.). Level 1 can be reached by completing a 1‑hour course. The University is a proud bilingual institution; our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

Additional Information

Applications for this role will take the format of a CV submission and cover letter.