Executive Assistant To The Ceo

Job Placements; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading executive recruitment firm in South Africa is looking for an Executive Assistant to provide high-level administrative support to a CEO. This role entails managing the CEO's calendar, prioritizing communications, preparing briefings, and coordinating with stakeholders. The ideal candidate should have experience supporting senior executives, possess strong emotional intelligence, excellent communication skills, and the ability to maintain confidentiality. A proactive approach and fluency in French are advantageous. This position demands flexibility in hours to match the CEO's availability.

Qualifications

• Previous experience as an Executive Assistant or Personal Assistant preferred.
• Ability to manage long, flexible hours to match CEO availability.
• Priority is a strong CEO/EA fit and alignment with working style.

Responsibilities

• Manage and optimize the CEO's calendar and daily workflow.
• Handle professional and personal administrative tasks.
• Screen and manage the CEO's communication channels.
• Prepare briefs, agendas, and documents as required.
• Coordinate with internal and external stakeholders.

Skills

Emotional intelligence

Strong interpersonal skills

Excellent communication

Attention to detail

Ability to manage senior stakeholders

Organizational skills

Work ethic

Job description

1. Role Overview

The Executive Assistant (EA) will provide high-level administrative and strategic support to the CEO. This role ensures the CEO's time, priorities, and communication channels are optimally managed. The ideal candidate is exceptionally organized, proactive, emotionally intelligent, and able to operate at the fast pace required to support a high-performing CEO.

2. Key Responsibilities

Manage and optimize the CEO's calendar, schedule, and daily workflow.

Handle professional and personal administrative tasks as required.

Screen, prioritize, and manage the CEO's inbox and communication channels.

Prepare briefs, meeting agendas, documents, and executive summaries.

Assist with follow-ups, track action items, and ensure timely execution.

Coordinate with internal and external stakeholders, including board members.

Represent the CEO with professionalism, discretion, and strong stakeholder management skills.

3. Required Competencies

High emotional intelligence and strong interpersonal skills.

Excellent communication skills (written and verbal).

Meticulous attention to detail and strong administrative rigor.

Proven ability to manage senior stakeholders.

Strong work ethic and ability to maintain confidentiality.

Highly organized, structured, and able to work at CEO cadence.

4. Experience Requirements

Previous experience as an Executive Assistant or Personal Assistant preferred.

Priority is a strong CEO/EA fit and alignment with working style.

Ability to work long and flexible hours to match CEO availability.

5. Non-Negotiables

Driven, proactive, and meticulous.

Consistent high-quality output under pressure.

6. Added Advantage

Fluency in French (strong plus).