Executive Assistant

Phoenix Recruitment; Randburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A luxury lodge and hotel group in Randburg seeks a detail-oriented Executive Assistant. You will provide comprehensive support to the Group CEO, manage financial documents, and maintain effective communication across departments. The ideal candidate has at least 5 years of experience, a Bachelor's degree in a related field, and strong skills in financial administration and data management. This role is critical for ensuring seamless business operations in a fast-paced corporate environment.

Qualifications

• Minimum 5 years’ experience as an Executive Assistant or in a similar high-level administrative role.
• Proven experience supporting C-suite executives in a corporate environment.
• Strong background in financial administration and basic bookkeeping principles.

Responsibilities

• Prepare and organize financial documents and manage CEO’s calendar.
• Compile and prepare financial reports and presentations.
• Assist in monitoring and analyzing business performance metrics.

Skills

Financial administration

Leadership support

Data management

Communication

Time management

Analytical skills

Education

Grade 12

Bachelor’s degree in Business Administration, Finance, or related field

Tools

MS Office Suite

Job description

An established luxury Lodge & Hotel Group based in Bryanston is seeking a detail-oriented and service-driven Executive Assistant to provide comprehensive administrative and strategic support to the Group CEO, ensuring seamless coordination of business operations.

Responsibilities

• Executive Support & Coordination: Prepare and organize financial documents for meetings and presentations. Manage CEO’s calendar, schedule meetings, and coordinate travel arrangements with precision and confidentiality. Provide high-level administrative support to the Executive Committee.
• Financial Administration: Effective oversight and reconciliation of client accounts when required. Support the finance team with basic bookkeeping tasks to ensure accuracy and completeness.
• Administrative Support: Efficient management of travel, accommodation, and expense filing for the CEO. Professional formatting and preparation of documents, presentations, and correspondence. Maintenance of organized filing systems for easy retrieval of information.
• Communication & Documentation: Maintain accurate records and documentation for Special Projects as directed by the CEO. Ensure confidentiality and integrity of sensitive business information. Facilitate smooth communication between the CEO, operations, finance team, and other stakeholders.
• Data Management & Reporting: Compile and prepare financial reports, spreadsheets, and presentations. Ensure timely submission of monthly, quarterly, and annual reports. Maintain confidentiality and accuracy of sensitive financial data. Prepare and assist in compiling financial and administrative reports on time. Develop, update, and manage databases for sales, marketing, and financial information. Provide accurate intelligence and insights to support decision‑making across all aspects of the business.
• Strategic Support: Assist in monitoring and analysing business performance metrics. Contribute to the development of systems and processes that improve efficiency. Support the CEO and Senior Management in achieving organizational goals.
• Project & Task Management: Support finance-related projects and initiatives. Track progress and ensure timely completion of assigned tasks. Maintain organized filing systems for financial records.

Requirements

• Grade 12
• Bachelor’s degree in Business Administration, Finance, or related field
• Relevant certification in Executive Assistance or Office Administration is an advantage.
• Minimum 5 years’ experience as an Executive Assistant or in a similar high-level administrative role.
• Proven experience supporting C‑suite executives, preferably in a fast‑paced corporate environment.
• Strong background in financial administration and familiarity with basic bookkeeping principles.
• Demonstrated ability to manage complex calendars, travel arrangements, and confidential information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and financial reporting tools.
• Experience with database management and reporting systems.
• Strong understanding of business performance metrics and data analysis.
• Exceptional organizational and time‑management skills.
• High level of discretion and confidentiality.
• Strong written and verbal communication skills.
• Ability to work independently and handle multiple priorities under pressure.
• Analytical mindset with attention to detail.