Executive Assistant

ARVO; Paarl; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A professional services firm located in Paarl is looking for a highly organized Executive Assistant to provide essential administrative support to senior executives. This pivotal role involves managing correspondence, coordinating schedules, and ensuring efficient office operations. The ideal candidate will have 3–5 years of experience in a similar role, excellent communication skills in both English and Afrikaans, and strong computer literacy. The position offers a full-time role in a values-driven environment where you can make a meaningful impact.

Benefits

Professional, values-driven working environment

Exposure to senior leadership

Full-time role with a stable organization

Qualifications

• Minimum 3–5 years’ experience in an Executive Assistant, Personal Assistant, or Senior Administrative role.
• Strong computer literacy, including MS Word, Excel, Outlook, and PowerPoint.
• Own reliable transport.

Responsibilities

• Provide full administrative support to senior executives.
• Manage correspondence, emails, and phone calls on behalf of executives.
• Support daily office operations to ensure smooth workflows.

Skills

Organisational skills

Written and verbal communication in English and Afrikaans

Computer literacy (MS Word, Excel, Outlook, PowerPoint)

Attention to detail

Ability to manage multiple priorities

Education

Tertiary qualification in Business Administration or related field

Job description

Job Title: Executive Assistant

Location: Paarl, Western Cape
Type: Full-time
Work model: In-office
Start date: As soon as possible

Role Overview

Our client is seeking a highly organised, proactive, and detail‑oriented Executive Assistant to provide comprehensive administrative and operational support to senior management.

This role is critical to the smooth day‑to‑day functioning of the business and requires someone who can manage priorities, anticipate needs, handle sensitive information with discretion, and operate confidently in a fast‑paced, professional environment.

Key Responsibilities

Executive & Administrative Support

• Provide full administrative support to senior executives, including diary management, scheduling, and meeting coordination
• Prepare agendas, take accurate meeting minutes, and follow up on action items
• Manage correspondence, emails, and phone calls on behalf of executives
• Draft, format, and proofread professional documents, reports, and presentations
• Handle confidential and sensitive information with discretion

Office & Operational Coordination

• Support daily office operations to ensure smooth and efficient workflows
• Coordinate internal and external meetings, travel arrangements, and logistics
• Act as a key point of contact between executives, internal teams, and external stakeholders
• Assist with onboarding documentation and general HR‑related administration where required

Organisation & Process Support

• Maintain organised digital and physical filing systems
• Track deadlines, priorities, and key deliverables
• Assist in improving administrative processes and systems where possible
• Support ad‑hoc projects and tasks as required by management

• Matric (tertiary qualification in Business Administration, Management, or a related field will be advantageous)
• Minimum 3–5 years’ experience in an Executive Assistant, Personal Assistant, or Senior Administrative role
• Strong computer literacy, including MS Word, Excel, Outlook, and PowerPoint
• Excellent written and verbal communication skills in English and Afrikaans
• Strong organisational skills with the ability to manage multiple priorities simultaneously
• High level of professionalism, discretion, and attention to detail
• Ability to work independently, take initiative, and anticipate executive needs
• Own reliable transport

• A professional, values‑driven working environment
• Exposure to senior leadership and strategic decision‑making
• A stable, full‑time role within a growing organisation
• Opportunity to make a meaningful impact through strong executive support