Executive Assistant

Hire Overseas; Remote; ZAR 200 000 - 300 000; Full time

Job summary

An international staffing company is seeking a high-level Executive Assistant to provide strategic support to leadership. This fully remote position involves managing calendars, organizing communication, and supporting project coordination. Ideal candidates have over 3 years of experience in executive support, possess excellent communication skills, and thrive in dynamic environments. The role offers significant visibility and a chance to influence operational success. Candidates should submit a resume and a video introduction to be considered.

Benefits

Paid Time Off

Work from anywhere

Partnership with founders

Qualifications

• 3+ years as an Executive Assistant, Operations Coordinator, or similar role.
• Strong judgment, discretion, and ability to operate with limited direction.

Responsibilities

• Manage complex calendars, calls, meetings, and daily scheduling.
• Conduct research for business, operations, or strategic needs.
• Assist with occasional personal tasks or logistics.

Skills

Excellent English communication skills

Highly organized with strong attention to detail

Comfortable managing multiple priorities

Resourceful and proactive

Tools

Google Workspace

Notion

Slack

Job description

We’re looking for a high-level Executive Assistant who can provide end-to-end support across operations, communication, scheduling, and day-to-day execution for leadership. This role goes beyond basic admin. You’ll serve as a strategic partner who brings order, clarity, and momentum a fast-moving environment.

You’ll handle a mix of calendar management, email triage, project coordination, research, and communication support—ensuring priorities are managed, decisions are well-informed, and workflows stay aligned.

If you excel at anticipating needs, organizing chaos, and making executive operations run smoothly, this role will be a strong fit.

Why You’ll Want to Join

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays based on your location
• 100% remote setup so you can work wherever you’re most productive
• Direct partnership with founders and leadership
• High visibility across operations, strategic initiatives, and internal projects
• Clear growth paths into operations, project management, or Chief of Staff

What You’ll Work On

Executive and Operational Support

• Manage complex calendars, calls, meetings, and daily scheduling
• Organize email inboxes, prioritize messages, and draft replies when needed
• Prepare meeting agendas, take detailed notes, and track follow-ups
• Serve as a communication buffer and ensure the right information reaches leadership

Project Coordination and Workflow Management

• Support ongoing projects by organizing tasks, deadlines, and documentation
• Help leadership maintain clarity across priorities and moving parts
• Build and maintain internal trackers, dashboards, and systems
• Coordinate with internal teams or external partners to ensure progress

Research and Preparation

• Conduct research for business, operations, or strategic needs
• Summarize findings into clear briefs and recommendations
• Gather background materials in advance of meetings or decisions

General Administrative and Personal Support

• Assist with occasional personal tasks or logistics
• Coordinate travel, bookings, reservations, and planning
• Maintain confidentiality and judgment in all personal and professional matters

What You Bring

• 3+ years as an Executive Assistant, Operations Coordinator, or similar role
• Excellent English communication skills, written and verbal
• Highly organized with strong attention to detail
• Comfortable managing multiple priorities in a fast-moving environment
• Proficient with Google Workspace, Notion, Slack, and project tools
• Strong judgment, discretion, and ability to operate with limited direction
• Resourceful and proactive — you figure things out before being asked

Nice to Have

• Experience supporting founders or senior executives
• Background in startups, consulting, tech, or service-based businesses
• Ability to prepare simple reports, summaries, or presentations
• Interest in growing into operations or Chief of Staff work

How to Apply

Please include:

1. Your updated resume
2. A short 1–2 minute Loom video introducing yourself and describing your experience supporting executives

Only candidates who submit a Loom video will be considered.

If you’re dependable, proactive, and thrive in roles where you’re the steady force behind a busy leader, this role gives you high visibility, ownership, and a chance to shape how the executive function operates every day.

Application Process Overview

1. Initial Application - Submit your application and complete our prequalifying questions
2. Video Introduction - Record an video introduction to showcase your communication skills and work experience
3. Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
4. Recruitment Interview - Initial screening with our talent team
5. Executive Interview - Meet with senior leadership to discuss role alignment
6. Client Interview - Final interview with the client team you’d be supporting
7. Background & Reference Check - Professional reference verification
8. Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.