Executive Administrative Assistant

TalentPop App; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A high-growth e-commerce enablement company is looking for a proactive Executive Administrative Assistant to support their leadership team. This role involves managing calendars, communications, and projects, as well as conducting research and preparing reports. The ideal candidate will have at least 6 months of experience, excellent organizational and communication skills, and a tech-savvy mindset. Enjoy 100% remote flexibility and generous paid time off while making a direct impact on strategic outcomes.

Benefits

Generous paid time off

Health benefits

Continuous learning opportunities

Remote work flexibility

Qualifications

• Minimum of 6 months in an Administrative or Executive Assistant role.
• Experience supporting C-level or high-level executives is preferred.
• Exceptional verbal and written communication skills.
• Proactive, solution-oriented approach to challenges.
• Highly tech-savvy with quick learning ability on new digital platforms.

Responsibilities

• Manage comprehensive calendars, travel, and logistics for executives.
• Serve as the point of contact for all correspondence.
• Lead key administrative projects to ensure timely delivery.
• Conduct research and prepare reports/presentations for decision-making.
• Maintain confidentiality in handling sensitive information.

Skills

Organizational skills

Communication skills

Proactive problem-solving

Digital platform proficiency

Job description

Executive Administrative Assistant | TalentPop (Remote)

Strategic support for strategic leaders. The backbone of our executive team, turning strategy into seamless operation.

TalentPop is a high-growth e-commerce enablement company dedicated to helping brands thrive. We're looking for a highly organized, discreet, and proactive Executive Administrative Assistant to serve as a crucial force multiplier for our leadership.

What You’ll Be Doing

This role is the operational anchor for our executives—far more than scheduling. Your key responsibilities include:

• Executive Coordination: Expertly manage comprehensive calendars, intricate travel, and complex logistics to maximize executive time.
• Communication Hub: Serve as the professional point of contact for all correspondence, drafting and managing communication with the highest discretion.
• Project Leadership: Take ownership of key administrative projects from start to finish, ensuring high standards and timely delivery.
• Strategic Insight: Conduct focused research and prepare polished reports/presentations to inform high-stakes decision-making.
• Confidentiality & Standards: Maintain the absolute highest level of professional discretion when handling sensitive company information.

What We’re Looking For

• Experience: Minimum of 6 months in an Administrative or Executive Assistant role. Experience supporting C-level or high-level executives is strongly preferred.
• Skills: Exceptional organizational and communication skills (written and verbal), with the ability to match the polish and tone of executive leadership.
• Mindset: A proactive, solution-oriented approach—you anticipate challenges and address needs before they are requested.
• Technical Acumen: Highly tech-savvy and comfortable quickly mastering new digital platforms and collaboration tools.
• Availability: Full-time (40 hours/week) during U.S. business hours is required.

Why Join TalentPop

• 100% Remote Flexibility: Work from anywhere!
• Direct Impact: Your work directly enables our leadership to drive major strategic outcomes.
• Invested Growth: Access to continuous learning and clear career advancement pathways.
• Total Well-being: We offer generous paid time off and health benefits.

Ready to become an essential part of the TalentPop leadership engine? To be considered, please include the application code EA in your submission. We look forward to reviewing your application!