Depot Operations Supervisor

Bed King; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading rental services company in Cape Town is seeking a skilled Depot Operations Supervisor. This role involves overseeing daily operations, ensuring maximum fleet availability, and leading a multi-disciplinary team. The ideal candidate will have at least 5 years of experience in a supervisory role within the car rental or logistics industry. Strong leadership, planning, and analytical skills are essential. This position offers opportunities for professional growth within a vibrant team environment.

Qualifications

• Minimum of 5 years' operations experience in a car rental, automotive, or logistics environment.
• Proven experience in a supervisory or team leadership role.
• A valid South African driver's license.

Responsibilities

• Plan, schedule, and track vehicle availability and maintenance.
• Supervise day-to-day depot activities, ensuring safety and cleanliness.
• Lead and develop a multi-disciplinary team.
• Coordinate routine servicing and repairs with service providers.
• Track and manage depot-related parts and supplies.
• Ensure compliance with laws and company policies.

Skills

Leadership

Planning

Accuracy

Performing under pressure

Flexibility

Cooperation

Analytical thinking

Results-driven

Education

Grade 12 / Matric certificate or equivalent

Tools

Fleet management systems

Microsoft Office Suite (Excel, Word, Outlook)

Job description

We're looking for a skilled Depot Operations Supervisor to lead and optimise operations across a 2,-vehicle depot. This role is all about ensuring maximum fleet availability, safety, and cost efficiency, while delivering outstanding customer service.

You'll work closely with cross-functional teams, including maintenance, dealerships, and rental branches, to ensure everything runs smoothly and efficiently. The Woodford Group was established in Durban and started as a car rental company. Today, the group offers a suite of mobility solutions from short‑term car hire to long‑term vehicle leasing as well as vehicle sales and trade options a network of branches countrywide. DEPOt Operations Supervisor to be based at Cape Town International Airport.

• Join a vibrant and forward‑thinking team, where innovation and exceptional customer service drive everything we do. As part of our team, you'll: Make a difference: Contribute to a company that leads the market and values the impact of every team member. Grow your career: Take advantage of opportunities to develop your skills and advance in a supportive environment. Collaborate and innovate: Be part of a collaborative culture that values fresh ideas and teamwork. Your contributions matter, and your growth is our priority. Join us and be part of something extraordinary!

IF YOU HAVE THE FOLLOWING QUALITIES, THEN THIS ROLE IS FOR YOU :

• Leadership You lead by example, inspiring and motivating a multi‑disciplinary team to achieve operational excellence. You hold people accountable, uphold standards, and foster a safety‑first, high‑performance culture.
• Planning You're highly organised, able to plan and allocate resources, schedules, and priorities to ensure seamless fleet operations and on‑time service delivery across multiple shifts. Accuracy. Details matter to you.
• Accuracy You maintain precise fleet data, maintenance records, and documentation to ensure reliability, compliance, and consistency.
• Performing under pressure You stay calm, focused, and solution‑oriented, even when deadlines pile up or unexpected operational challenges arise.
• Flexibility You adapt quickly to changing priorities or emergencies, maintaining high standards and smooth operations regardless of circumstances.
• Cooperation You're a natural collaborator, working closely with rental desks, maintenance, logistics, and external partners to keep operations running efficiently.
• Analytical thinking You interpret data, uncover root causes, and make informed decisions that optimise fleet utilisation, control costs, and enhance service outcomes.
• Results‑driven You're motivated by measurable success, delivering results in fleet availability, cost control, and maintenance compliance, all while ensuring exceptional customer satisfaction.

THE MINIMUM REQUIREMENTS FOR THE ROLE ARE :

• A Grade 12 / Matric certificate or equivalent qualification, WITH a minimum of 5 years' operations experience within a car rental, automotive, or logistics environment.
• Proven experience in a supervisory or team leadership role, with the ability to manage and coordinate operations across multiple shifts.
• Proficiency in fleet management systems / software and the Microsoft Office Suite (Excel, Word, Outlook).
• A valid South African driver's licence and able to commute to and from work without issue.
• Willingness to work shifts, weekends, and public holidays as per operational requirements, with occasional regional travel when needed.

DUTIES WILL INCLUDE :

• Fleet management Plan, schedule, and track vehicle availability, allocation, and maintenance to meet rental demand and minimise downtime. Monitor and optimise fleet mix, idle days, maintenance intervals, and vehicle quality. Oversee vehicle inspections, class‑and location‑specific maintenance, and resolution of fleet exceptions.
• Depot operations Supervise day‑to‑day depot activities : vehicle staging, cleaning, re‑fuelling, paperwork accuracy, and loading / unloading for delivery / collection. Enforce safety, security, and cleanliness standards; conduct risk assessments; manage incident reporting. Manage yard layout, traffic flow, and vehicle storage to maximise space utilisation and efficiency.
• Team leadership Lead, coach, and develop a multi‑disciplinary team (dispatch, yard staff, maintenance liaison, outsourced labour and cleaners). Schedule shifts, manage attendance, performance, and disciplinary processes within policy. Foster a safety‑first culture and ensure compliance with company policies and legal requirements.
• Maintenance and quality Coordinate routine servicing, inspections, and repairs with in‑house or third‑party service providers including tyres. Ensure accurate fault reporting, escalation, and timely resolution to reduce unavailability.
• Inventory and procurement Track and manage depot‑related parts, tools, and supplies; coordinate with the applicable department for spares and disposal. Data, reporting, and systems: Maintain accurate fleet and depot data in the fleet management system (e.g., inventory, mileage, status, locations, maintenance history as well as violations).
• Generate improvement plans to regional leadership compliance and risk Ensure compliance with road traffic laws, safety standards, and company policies. Manage incident, and damage claims processes as required. Support rental desk with fleet availability to meet service level targets. Resolve escalated depot‑related customer issues promptly.