Creditors Clerk

West Coast Personnel; Malmesbury; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A growing financial services firm in South Africa is seeking a detail-driven Creditors Clerk to join their expanding Finance team. The role focuses on accurate accounts payable processing, supplier reconciliations, and ensuring timely payments in line with company policies and VAT regulations. The ideal candidate should possess strong organisational skills, be fully bilingual in Afrikaans and English, and have experience in a fast-paced finance environment. Competitive salary offered with an immediate start available.

Qualifications

• Detail-driven with strong organisational skills.
• Experience in accounts payable processing and supplier reconciliations.
• Ability to work in a fast-paced financial environment.

Responsibilities

• Capture and process supplier invoices and credit notes accurately.
• Reconcile supplier statements monthly and resolve discrepancies.
• Prepare weekly and monthly payment runs.
• Ensure compliance with VAT legislation and internal controls.
• Assist with month-end closing procedures.

Skills

Strong attention to detail and accuracy

Excellent numerical and reconciliation skills

Strong time management and deadline-driven

Effective verbal and written communication skills

Fully bilingual in Afrikaans and English

Ability to work independently and as part of a team

Proficient in Microsoft Excel and MS Office

Strong organisational and record-keeping skills

Tools

Microsoft Excel

MS Office

Job description

Overview

We are seeking a detail-driven Creditors Clerk to join its growing Finance team. This role focuses on accurate accounts payable processing, supplier reconciliations, and ensuring creditors are paid on time in line with company policies and VAT regulations. Ideal for a proactive finance professional with strong organisational skills and experience in a fast-paced environment. Competitive salary offered, with immediate or near-immediate start available.

Responsibilities

• Accounts Payable Processing
  • Capture and process supplier invoices, credit notes, and statements accurately and timeously
  • Perform three-way matching (invoice, purchase order, delivery note)
  • Verify invoice accuracy, including VAT compliance and supplier details
  • Allocate expenses to correct general ledger accounts and cost centres
• Supplier Management
  • Reconcile supplier statements monthly and resolve discrepancies
  • Liaise with suppliers regarding queries, missing documentation, or payment issues
  • Maintain accurate and up-to-date supplier master records
  • Vet and load new suppliers on the accounting system
• Payments & Controls
  • Prepare weekly and monthly payment runs
  • Ensure payments are authorised in line with company approval procedures
  • Monitor payment terms and ensure suppliers are paid within agreed timeframes
• Compliance & Reporting
  • Ensure compliance with VAT legislation and internal financial controls
  • Maintain supporting documentation for audit and statutory purposes
  • Assist during internal and external audits
  • Prepare creditors ageing reports and reconciliations as required
• General Finance Support
  • Assist with month-end closing procedures
  • Support the Finance team with ad-hoc administrative and accounting tasks
  • Maintain strict confidentiality of financial and supplier information

Skills & Competencies

• Strong attention to detail and accuracy
• Excellent numerical and reconciliation skills
• Strong time management and deadline-driven
• Effective verbal and written communication skills
• Fully bilingual in Afrikaans and English (spoken and written)
• Ability to work independently and as part of a team
• Proficient in Microsoft Excel and MS Office
• Strong organisational and record-keeping skills