Cashbook Clerk

Bluespec Holdings; Sandton; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A finance organization in Gauteng is looking for a Cashbook Clerk to accurately record and reconcile all cash and bank transactions. The role involves maintaining multiple bank accounts, ensuring compliance with company policies, and preparing cash flow forecasts. The ideal candidate will have strong attention to detail and the ability to collaborate with various teams. This position is essential for maintaining financial integrity and improving operational efficiencies.

Qualifications

• Accurate recording and reporting of cash and bank transactions.
• Strong attention to detail in reconciliations and compliance.
• Effective communication with internal teams.

Responsibilities

• Capture all bank transactions into the accounting system daily.
• Prepare and complete daily, weekly, and monthly bank reconciliations.
• Process EFTs, debit orders, and cheque payments as required.

Job description

Job Purpose

The Cashbook Clerk is responsible for the accurate recording, reconciliation, and reporting of all cash and bank transactions within the organization. Operating within a shared services environment, the role ensures that all banking activities are processed efficiently, controls are adhered to, and financial records are maintained in line with company policies and accounting standards.

Key Responsibilities

• Banking & Cashbook Management
  • Capture all bank transactions (receipts, payments, transfers, direct debits, credit card payments, etc.) into the accounting system daily.
  • Maintain and update multiple bank accounts across different business units.
  • Process and reconcile petty cash transactions, ensuring policy compliance.
• Reconciliations
  • Prepare and complete daily, weekly, and monthly bank reconciliations for all accounts.
  • Investigate and resolve unreconciled items promptly.
  • Monitor cash balances to ensure sufficient funds are available.
• Payments & Receipts
  • Process EFTs, debit orders, and cheque payments as required.
  • Allocate customer receipts accurately to the correct accounts.
  • Liaise with accounts receivable and accounts payable teams to clear unmatched items.
• Controls & Compliance
  • Ensure compliance with internal controls, company policies, and audit requirements.
  • Safeguard cash handling processes and maintain confidentiality of financial data.
  • Assist with internal and external audit queries related to cashbook and banking.
• Reporting
  • Prepare cash flow forecasts and daily/weekly cash position reports.
  • Provide accurate reconciled cashbook reports to management.
• Collaboration
  • Work closely with Shared Services teams (AP, AR, Payroll) to ensure smooth financial operations.
  • Support ad-hoc financial projects and system improvements.

Key Performance Indicators (KPIs)

• Accuracy of daily capturing and reconciliations.
• Timeliness of bank reconciliations and reporting.
• Reduction of unreconciled items and open queries.
• Compliance with internal controls and audit standards.
• Positive feedback from internal stakeholders (AP, AR, Payroll, Finance).