Business Procurement Administrator - Natural Resources

SGS; Sandton; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading testing and certification company in South Africa is seeking a Business Procurement Administrator. This full-time position involves coordinating procurement activities, ensuring the timely receipt of goods, and working closely with the procurement team to achieve KPIs. The ideal candidate should have at least one year of procurement experience and be proficient in MS Office applications. A tertiary qualification is preferred.

Qualifications

• Minimum 1 year experience in procurement.
• Experience in transactional administration and accounting.
• Ability to work with procurement KPIs and policies.

Responsibilities

• Act as the sole point of contact for business procurement needs.
• Work with the procurement team to meet KPIs.
• Ensure timely and accurate receipt of goods.
• Co-ordinate with procurement regarding new supplier requirements.

Skills

Procurement

Transactional Administration

Proficient on MS Office applications

Organizational skills

Initiative and proactivity

Collaboration skills

Self confidence

Education

Matric

Tertiary Qualification (preferred)

Tools

Oracle – IProc

MS Excel

MS Word

Job description

Overview

Business Procurement Administrator - Natural Resources, Full-time position at SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Responsibilities

• Sole point of contact for business procurement needs


• Work with Head office procurement team to ensure all the Procurement KPIs are met (savings, supplier reduction, catalogue usage, BEE maximum score, improved DPO).


• Improve efficiencies – optimum usage of the IProc system and accurate processing of actual costs and accruals


• Ensure the receipt of goods is timely and correctly recorded


• Ensure any issues on quality, service delivery or supplier’s performance are reported so that Procurement can address with the supplier.


• Ensure Preferred Suppliers are used.


• Insist on usage of vetted Preferred Suppliers and reduce significantly the need for ‘once-off’ suppliers.


• Co-ordinate with Procurement in the case of new supplier requirements, ensuring that the full documentation and motivation for a new supplier is provided and in line with procedures.


• Purchase Requests


• All requisitions from business to be centrally requested on IProc using Catalog or Non Catalog process as per procedure.


• Ensure the purchase requisitions are correctly raised and the correct commodity code used to ensure accurate accounting


• Ensure no delays in processing and or approval process.


• Receiving of services/goods


• Co-ordinate with Receivers in business and based on their feedback, receive in IProc.


• Order follow up


• Follow up on open orders to ensure there are no issues with delivery and that receiving is promptly recorded.


• Investigate and report any discrepancies between order pricing and quantity vs supplier’s invoice.


• Report any quality issues to be taken up with supplier


• Business Support


• Ensure full understanding of Business operational needs, with special focus on minimum / maximum stock levels and turnaround time.

Policies and Procedures

• Work with Procurement to achieve all KPIs


• Ensure there is no deviation from policies, procedures and system processes


• Share knowledge and resources with other Centralised Business Purchasing Officers in other business lines.

Qualifications

Education

• Matric


• Tertiary Qualification (preferred)

Experience

• Procurement (1 year min)


• Transactional Administration


• Procure to Pay fundamentals and accounting.


• Oracle – IProc (preferable but not mandatory as training will be provided)


• Proficient on MS Office applications, especially Excel and Word


• Very organized


• Initiative and proactivity


• Able to professionally collaborate across all boundaries.


• Self confidence