Bookkeeper & Office Manager

Changing Lanes Consultancy; Cape Town; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A comprehensive consultancy service in Cape Town is seeking a Bookkeeper & Office Manager to maintain financial records and oversee office operations. The ideal candidate should have a minimum of 3 years of relevant experience, proficiency in Zoho Books, and strong organisational skills. Responsibilities include managing accounts payable and receivable, assisting the Director, and ensuring efficient office administration. The role demands attention to detail, strong communication skills, and a proactive approach to problem-solving.

Qualifications

• Minimum 3 years of experience in bookkeeping or office administration.
• Strong skills in managing financial records and reporting.
• Ability to maintain high accuracy in financial tasks.

Responsibilities

• Maintain accurate financial records.
• Process invoices and manage accounts payable.
• Follow up on outstanding payments.
• Support the Director with finance-related tasks.
• Coordinate daily office operations.

Skills

Detail-oriented

Organisational skills

Communication skills

Time management

Problem-solving

Education

Relevant qualification in Accounting or Finance

Tools

Zoho Books

Other accounting software

Job description

Do you have experience assisting with day-to-day bookkeeping functions, including accounts payable and accounts receivable?

Are you comfortable following up on outstanding payments, processing invoices, and maintaining accurate financial records?

Do you have strong administrative and office coordination skills, ensuring that daily office operations run smoothly?

Our client, a well-established independent business (est 2016) with a focus on the health and wellness sector, is seeking a highly detailed and experienced Bookkeeper & Office Manager to join their team.

The ideal incumbent will report directly into the Director and will be responsible for supporting the bookkeeping function of the business, while also ensuring efficient office administration and smooth daily operations.

Additionally, they will act as the Office Manager, ensuring office duties are carried out, liaising with suppliers, and assisting the Director with ad hoc duties as and when required.

ESSENTIAL

Minimum 3 years of bookkeeping, accounts, or office administration role.

ESSENTIAL

Relevant qualification or studies in Accounting, Finance, or Office Administration.

ESSENTIAL

Experience using Zoho Books.

ADVANTAGEOUS

Experience with other accounting software.

Key Duties & Responsibilities

• Maintain accurate and up-to-date financial records.
• Process supplier invoices and manage accounts payable.
• Raise customer invoices and manage accounts receivable.
• Follow up on outstanding payments and overdue accounts in a professional manner.
• Perform basic reconciliations and assist with month-end processes.
• Capture financial data accurately on accounting systems.
• Communicate with suppliers regarding invoices, statements, and queries.
• Assist with cash flow tracking and reporting.
• Maintain proper filing systems for financial and administrative records.
• Support the Director with ad hoc finance and administrative tasks.
• Assist with imports / shipping logistics
• Oversee day-to-day office operations and general office duties.
• Order office supplies and liaise with service providers and vendors.
• Ensure the office environment is organised, professional, and well maintained.
• Assist with implementing and maintaining efficient office procedures.
• Coordinate basic administrative support across the business.

Personal Attributes

• Detail-oriented with a high level of accuracy.
• Organised, reliable, and able to manage multiple tasks.
• Strong communication skills when dealing with clients and suppliers.
• Discreet and trustworthy, with the ability to handle sensitive information.
• Problem-solving mindset with a focus on efficiency and productivity.
• Good time management and follow-up skills.
• Positive, supportive team player.