Administrator Payroll

BCXP; Centurion; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A leading payroll service provider in Centurion is looking for a Payroll Administrator to support payroll functions by executing and processing transactions accurately. Responsibilities include performing payroll calculations, resolving employee queries, and managing documentation to ensure compliance with legal standards. The ideal candidate must have a background in finance or accounting, experience in payroll administration, and proficiency in payroll software systems. This role offers hybrid working arrangements and opportunities for growth within the organization.

Qualifications

• Minimum 1 – 2 years' experience in a Payroll Administration environment.
• Proven work experience as a Payroll Administrator or similar role.
• Sound analytical and quantitative aptitude.

Responsibilities

• Perform payroll calculations for month-end and ad hoc processing.
• Support Employee Experience Centre with payroll queries.
• Gather people-related documentation from HR for payroll accuracy.

Skills

Documentation Management

Data Analysis

Customer Management

Communication

Education

NQF 6: 3 year Degree/ Diploma in Finance/Accounting or Data Analytics

NQF 6: 3 year Degree/ Diploma in Human Resources

NQF 4: Grade 12 in Mathematics

Tools

SAP HCM

Kronos

Job description

Reports to: Operations Specialist: Payroll

Job Grade : OP1

Core Description

To support the BCX payroll function by administratively executing and processing payroll transactions, in adherence to and compliance with established BCX Payroll standards, processes, procedures and policy.

Key Deliverables / Primary Functions

• Perform payroll calculations (i.e., payable hours, commissions, bonuses, tax withholdings, deductions), under the guidance of the Operations Specialist: Payroll role, to ensure these are accurate for month-end and other ad hoc payroll processing.
• Support the Employee Experience Centre to resolve and respond to payroll and pay-related information/queries from employees, in line with standard operating procedure.
• Resolve Payroll enquiries or grievances, in accordance with standard operating procedure, or grievance playbook.
• Escalate any complex Payroll enquiries or grievances to the Operations Specialist: Payroll role for prompt actioning.
• Collate submitted documentation and liaise with members of the Employee Experience Centre to avail the correct employee data for capturing into the payroll system.
• Provide support with regards to the capturing of employee information and record changes to maintain the accuracy of available data; obtain authorisation from the Operations Specialist: Payroll role to do so.
• Gather all people related documentation and information from HR and capture this on the e-Document Management system to ensure the provision of data back-up, in accordance with POPI Act requirements.
• Liaise with Reward and the wider HR Operations Team, to gather and document employee payroll data in the enablement of analyses that improves payroll service delivery.
• Identify and report bottle necks and inefficiencies in daily payroll operations, to contribute to payroll improvement initiatives.
• Manage the issuing of payslips and assist the Employee Experience Centre with facilitating queries related to any detected employee discrepancies.
• Obtain documentation from statutory bodies (i.e., SARS (PAYE/UIF) related to Payroll to ensure all relevant statutory submissions and authorisations are made timeously.

Core Functional Skills & Capabilities

Documentation Management

Data Analysis

Customer Management

Communication

Core Behavioural Competencies

Writing and Reporting

Adapting & Responding to change

Coping with pressures & setbacks

Presenting and Communicating information

Job Match

Minimum Qualifications

NQF 6: 3 year Degree/ Diploma/ National Diploma in Finance/Accounting or Data Analytics

Additional Education -Preferred /Advantage

NQF 6: 3 year Degree/ Diploma/ National Diploma in Human Resources

OR NQF 4: Grade 12 in Mathematics

Experience

Minimum 1 – 2 Years’ Experience in a Payroll Administration environment.

OR

Minimum 2 – 3 Years’ Experience in a Payroll Administration environment.

Certifications

SAP HCM

Professional Memberships in Relevant Industry

SAPA - South African Payroll Association

Level of Engagement & Span of Control

Span of Control: N/A
Level of Engagement: Engagement at select levels within BCX.

Special Requirements / Employment Condition

Proven work experience as a Payroll Administrator or similar role.

Sound Analytical and Quantitative Aptitude

Sound organisation and time management skills

Basic knowledge of Payroll regulations and legalities

Proficiency in the use of payroll software systems / HRIS (i.e., SAP, Kronos).

Work ethic characterised by integrity.

Valid Drivers license

Willing to travel

Workplace / Physical Requirements

Hybrid Remote Worker

Non-Billable

BCX is an equal opportunity employer and appointments will be made in line with our employment equity plan and talent requirements. We seek to promote the employment and advancement of designated groups, inclusive of people with disabilities, while building an inclusive workforce that embraces diversity.