Administrative & Operations Coordinator LSAOC

Armstrong Appointments; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic corporate entity seeks a tech-savvy administrative assistant in Cape Town to support the CEO and team with various operational tasks. You'll manage calendars, coordinate meetings, and assist with accounting using tools like Xero and Mailchimp. Ideal candidates should have a Bachelor’s degree and relevant experience in office administration. This role offers exposure to the business and a starting salary of R10,000 to R15,000 per month.

Benefits

Exposure to all aspects of business

Supportive, purpose-driven work environment

Qualifications

• Relevant work experience in office admin, PA, events or similar.
• Able to commute daily to Hout Bay.
• Eager to learn and reliable.

Responsibilities

• Manage calendars and agendas for the team.
• Coordinate virtual meetings and send reminders.
• Prepare invoices and track payments.

Skills

Organizational skills

Communication skills

Attention to detail

Proactive attitude

Education

Bachelor’s degree in Business, Marketing, Communications or Psychology

Tools

Xero

Mailchimp

Microsoft Teams

Job description

The opportunity

Here’s an opportunity for a super-organised, tech-savvy individual, looking to gain hands-on experience in a variety of administrative tasks in an international business. In this brand-new role, you’ll work closely with the CEO, Sales Director and Account Executiveand play a key role in supporting the team’s administrative, operational, and coordination activities.

What you’ll be doing

• Manage calendars and agendas
• Book flights, meetings, and appointments using My Booking and related tools
• Coordinate virtual coffee meetings and send reminders
• Prepare brief profiles on participants ahead of meetings
• Create and manage email campaigns using Mailchimp
• Draft, send, and track follow-up emails
• Prepare invoices and follow up on outstanding payments
• Support basic accounting tasks using Xero and HubDocs
• Assist with event coordination and logistics
• Prepare presentation slides and supporting documents
• Support communication and coordination via Microsoft Teams
• Manage social media posts, company updates, and marketing initiatives on Various platforms

Who you are

• Bachelor’s degree in Business, Marketing, Communications or Psychology.
• Relevant work experience – office admin/PA, events or similar
• Able to commute daily to Hout Bay (No petrol allowance)
• Proactive, highly organized with strong attention to detail
• A confident written and verbal communicator
• Able to manage multiple tasks and meet deadlines
• Eager to learn, reliable, and proactive

Familiar with

• Xero, HubDocs, basic accounting processes.
• Mailchimp
• Canva
• ChatGPT
• Microsoft Teams, Otter, MyBooking
• Comfortable working across iOS and Windows operating

What’s in it for you

• An opportunity to take your first step onto the corporate ladder in a purpose-driven organisation
• A busy, varied role giving you exposure to all aspects of the business – from commercial strategy and client engagement to event coordination and leadership development.

Remuneration – R10,000 – R15,000 p/m

A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.