Administrative Officer (Post Level 11)

Stellenbosch University; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading higher education institution is seeking an Administrative Officer for the Faculty of Science in Stellenbosch. This full-time role involves supporting undergraduate academic offerings, including assessment and tutorial administration, alongside logistical and computing assistance. The ideal candidate will have at least three years of relevant experience and proficiency in Microsoft Office, coupled with excellent communication and time management skills. The position emphasizes the need for confidentiality and a proactive work ethic.

Qualifications

• At least three years' secretarial and/or administrative experience.
• Experience in administration and information systems.
• Ability to maintain confidentiality and professional discretion.

Responsibilities

• Provide administrative support for academic offerings and assessments.
• Administer the Learning Management System and departmental website.
• Coordinate logistical support for classes, assessments, and events.

Skills

Proficiency in Microsoft Office

Excellent verbal and written communication skills

Time management

Ability to multitask

Education

Post-school secretarial or administrative qualification

Job description

Department Description

Faculty of Science – Department of Mathematical Sciences – Applied Mathematics Division and Computer Science Division – Administrative Officer (Post Level 11) – Full‑time position, with 50% in each Division – Stellenbosch Campus – Ref. NW08/314/1225

Role Overview

The Department of Mathematical Sciences in the Faculty of Science at Stellenbosch University (SU) consists of three divisions: Mathematics, Applied Mathematics and Computer Science. Administrative support for the undergraduate offering is important for the effective offering of undergraduate modules which form part of the curriculum of programmes in the Faculty of Science, Faculty of Engineering and Faculty of Economic and Management Sciences.

Responsibilities

• Provide administrative support for academic offering, including assessment administration for both Computer Science and Applied Mathematics, tutorial administration, external and internal moderation administration, printing teaching and learning material, SUNStudent postgraduate administration, assistance with the postgraduate annual student intake process.
• Provide computing support, including Learning Management System (SUNLearn) support and Computer Science Division website administration.
• Provide logistical support, including booking venues, liaising with timetable and assessments offices regarding class and assessment timetables, access control to the building and venues, reporting facilities' problems.
• Provide reception services as required, oversee asset management, complete the annual research output report, answer general queries (internal and external) appropriately, assist with the organisation of departmental or divisional functions, provide other administrative support as directed by the Head of Department or Division Heads.

Qualifications

• A post‑school secretarial or administrative qualification (or equivalent).
• At least three years' secretarial and/or administrative experience.
• Knowledge and experience of administration and information systems.
• The ability to liaise appropriately and effectively with individuals at all levels, both within and outside the University.
• Proven proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook, and Teams).
• Excellent verbal and written communication skills in English.
• The ability to work under pressure without compromising accuracy.
• Excellent time management skills and the ability to perform tasks independently, as well as the ability to multitask under pressure.
• Commitment to maintaining strict confidentiality and professional discretion.
• The ability to work independently as well as in a team.

Recommendation

• Prior experience of administrative work at a higher education institution.

How to Apply

#PSS The University is committed to employment equity (EE), and appointments will be made in line with the institutional EE Plan. Only South African citizens from the designated groups will be considered for appointment. Stellenbosch University reserves the right not to make an appointment. Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references), must reach the University before or on the closing date in the advertisement. Apply online by clicking "Apply now" at the top to the right of the page for the specific vacancy. The University reserves the right to investigate qualifications and conduct background checks on all candidates. If you have received no feedback from the University after four to six weeks of the closing date, kindly accept that your application was unsuccessful. Enquiries about this post: Prof AB van der Merwe on 021 808 4232, or at. Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre, on 021 808 2753 (Stellenbosch), or 021 938 9636 (Tygerberg), or at.

Additional Information

Currency ZAR. Commencement Date 01-Mar-2026. Closing Date 15-Jan-2026. Amount of Travel. Work At Home.