Administrative Officer

Exceed HR and Recruitment; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is seeking an Administrative Officer for a full-time onsite position in Pretoria. The role includes managing stock control, handling supplier invoices, and supporting the FSMS team among various administrative tasks. Ideal candidates should possess strong administrative skills, problem-solving abilities, and effective communication skills. Proficiency in Microsoft Office and experience with inventory management systems are preferred, along with reliable transport.

Qualifications

• Strong administrative skills and attention to detail.
• Ability to solve problems independently without supervision.
• Professional communication skills (verbal and written).
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
• Experience with FSMS is an advantage.
• Experience with inventory management systems is an advantage.
• Fully literate with strong reading and writing abilities.
• Own reliable transport.

Responsibilities

• Receiving all raw materials, packaging, and related items on Food Safety Systems.
• Stock control for all on-site retail products.
• Capturing supplier invoices and invoicing all retail products on site.
• General reception work, welcoming guests and signing them in on the FSMS.
• General office duties and office purchasing.
• Assisting with accounts reconciliation and handling invoice queries.
• Drafting letters and handling general administrative communication.
• Supporting retail representatives with admin tasks and sourcing marketing materials.
• Assisting the FSMS team with documentation for new raw materials.
• Providing basic HR administrative assistance.

Skills

Strong administrative skills

Problem-solving ability

Professional communication skills

Proficient in Microsoft Office

Experience with inventory management systems

Job description

Administrative Officer job vacancy in Pretoria.

Duties and Responsibilities:

• Receiving all raw materials, packaging and related items on Food Safety Systems.
• Stock control for all on-site retail products.
• Capturing supplier invoices and invoicing all retail products on site.
• General reception work, welcoming guests and signing them in on the FSMS.
• General office duties and office purchasing.
• Assisting with accounts reconciliation, handling invoice queries, issuing credits, returns and stock replacements.
• Drafting letters and handling general administrative communication.
• Supporting retail representatives with admin tasks and sourcing marketing materials.
• Assisting the FSMS team with documentation for new raw materials and maintaining FSMS records.
• Providing basic HR administrative assistance.

Requirements:

• Strong administrative skills and attention to detail
• Ability to solve problems independently without supervision.
• Professional communication skills (verbal and written).
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.).
• Experience with FSMS is an advantage.
• Experience with inventory management systems is an advantage.
• Fully literate with strong reading and writing abilities.
• Own reliable transport.
• Full-time, onsite position.