Administrative Assistant

Office Beacon South Africa; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading administrative services provider in South Africa seeks an Administrative Assistant/ Executive Assistant for office-based support. The ideal candidate will manage email correspondence, organize meetings, schedule appointments, and assist with various executive tasks. Proficiency in handling confidential information and managing multiple priorities is essential. The role requires excellent communication skills and adaptability to a dynamic office environment.

Responsibilities

• Sort and triage email inboxes, including responding and organizing correspondence.
• Organize and prepare for meetings.
• Schedule and manage calendar appointments.
• Prepare and maintain excel sheets.
• Co-ordinate special projects including creating presentations.

Job description

Overview

Job Title: Administrative Assistant/ Executive Assistant

Location: Office Beacon, Auckland Park (Office- Based) USA Hours

Responsibilities

• Sort and triage email inboxes, including responding, organizing, and tracking all correspondence.
• Organize and prepare for meetings.
• Schedule and manage calendar appointments.
• Ensure the executive is on time for events and meetings.
• Prepare and maintain excel sheets.
• Answer and respond to phone calls.
• Communicate messages and information to the executive.
• Co-ordinate & manage vendors.
• Utilize various apps to book executive related needs such as transport, office supplies, event management, and meals.
• Handle printing and overnight packages.
• Maintain confidential and sensitive information.
• Co-ordinate special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Assist with research and development tasks.
• Transcribe Zoom/Virtual meeting notes.
• Keep the executive advised of time sensitive and priority issues, ensuring appropriate follow-up.
• Assist the executive with client negotiations and contracts. Attend to personal requirements such as booking family trips, children’s activities, and dinners.

Requirements/Qualifications

Please ensure your resume is updated before applying.