Administrative Assistant

Signa Opportunity; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A local administrative services firm in Durban is seeking an Administrative Assistant to ensure efficient office functioning. The role involves communication management, basic HR support, and coordination of office tasks. Candidates must be South African youth aged 18-34 without prior participation in the YES programme and should have Matric and relevant administrative certifications. Key skills include good communication, organizational abilities, and basic computer literacy. This position is an excellent opportunity for those looking to enter the administrative field.

Qualifications

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.

Responsibilities

• Provide essential administrative support to ensure office efficiency.
• Handle communication management with customers and suppliers.
• Maintain organized filing systems for documents.
• Assist with HR-related tasks, such as attendance records.
• Prepare simple reports as required.

Skills

Good communication skills (written and verbal)

Strong organizational skills

Basic computer literacy (MS Office, email, WhatsApp)

Ability to multitask

Attention to detail

Education

Matric

Any relevant administrative or office management certificate or diploma

Job description

About the role

The Administrative Assistant will provide essential administrative and operational support to ensure efficient office functioning. This role includes communication management, documentation, basic HR support, and coordination of routine office tasks.

Key Responsibilities:

Communication & Customer Support

• Handle phone calls, emails, and WhatsApp communication with customers and suppliers.
• Provide general assistance and direct queries to the relevant team members.

Administrative & Office Support

• Maintain organized filing systems for invoices, delivery notes, and customer records.
• Assist in scheduling deliveries and updating customer orders.
• Support day-to-day office coordination to ensure smooth operations.

HR & Staff Support

• Assist with HR-related tasks, such as keeping staff and driver attendance records.
• Help ensure all administrative documentation is completed and filed accurately.

Reporting

• Prepare simple reports as required.
• Update management on ongoing administrative tasks and outstanding items.

Minimum Requirements

• South African Unemployed youth between the ages of 18 and 34.
• Must not have participated on the YES programme before.
• Matric.
• Any relevant administrative or office management certificate or diploma.

Skills & Competencies

• Good communication skills (written and verbal).
• Strong organizational and filing skills.
• Basic computer literacy (MS Office, email, WhatsApp communication).
• Ability to multitask and work in a fast-paced environment.
• Attention to detail and reliability.

Personal Attributes

• Professional and courteous.
• Willingness to learn.
• Strong time-management skills.
• Team player with a positive attitude.

Please consider your application unsuccessful when you have not heard from the Signa Opportunity team within two weeks of submitting your application.