Accounts Payable Assistant - Qpro Feeds, Bethlehem

VKB Agriculture; Vrystaat; On-site; ZAR 150 000 - 200 000; Full time

Job summary

A dynamic agricultural company in South Africa seeks an ideal team player for a role in financial administration. You will ensure accurate and timely processing of payments to suppliers, manage incoming calls, and liaise between customers, suppliers, and staff. Candidates need at least Matric and a minimum of 3 years’ experience in a similar role, alongside familiarity with financial management software. Strong MS Excel skills and attention to detail are essential. A great opportunity for those passionate about administration in agriculture.

Qualifications

• Minimum of 3 years' experience in a similar role.
• Strong knowledge of financial management systems.
• Intermediate MS Excel skills.

Responsibilities

• Ensure accurate and timely processing of payments to suppliers.
• Handle all incoming calls and assist visitors.
• Capture supplier invoices ensuring valid tax invoices are received.
• Liaise between customers, suppliers, and employees.
• Control daily open purchase orders and prepayments.

Skills

Maintaining a professional attitude and appearance

Computer literate: MS Excel (at least Intermediate)

Ability to prioritise and work on own initiative, under pressure and meet deadlines

People skills and team player

Financial, mathematical and analytical skills

Planning, organising, and control skills

Accuracy and attention to detail

Good written and verbal communication skills

Education

Matric (Grade 12)

Tools

Financial management systems software (E.g. Navision, Business central, sage)

Job description

Introduction to the VKB Group

The VKB Group is an agricultural company, providing support to farmers and producing straight-from-the farm-foods for consumers. Apart from the various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK. Our roots are firmly planted in agriculture with farming at our core, continuously growing and evolving throughout the years. Starting with providing everything needed on the farm to produce food, we now also operate in all areas of the food supply chain: processing, logistics, and national and global market channels. This “house of brands” we’ve established with the support of our farmer shareholders is the foundation for building the agribusiness of the future.

Our purpose

Touch lives – for the better: We always aim to make a positive impact in people’s lives: our employees, producers, clients, communities and the larger industry. And, through collaboration with this group of people, we strive to make an even bigger and longer lasting impact in the lives of all South Africans.

Values

We live by five important values:

We are HUMBLE

We acknowledge that we are blessed

We are HUNGRY

We do not settle for mediocre

We are BOLD

We do what is right, even if it scares us

We are SMART

We consider our words and actions

We are TEAM PLAYERS

No-one can do this alone

Our legacy

For the Love of the Land: We do it all for our legacy and the love of nature, people, country, sustainability and progress.

More about Qpro Feeds

QPro Feeds is a dynamic Animal Feed Manufacturing business with a facility in both Bethlehem and Vrede. We are responsible for producing animal feed to in-house clients as well as external clients in the monogastric and ruminant fields.

Job Description

The ideal team player will be responsible for ensuring that accurate and timely processing and reconciliations are done for payments to suppliers according to the relevant financial procedures.

Requirements

• Matric (Grade 12)
• Min 3 years" experience in a similar role.
• Financial management systems software knowledge (E.g. Navision, Business central, sage.)

Duties and Responsibilities

• Answer and direct all incoming calls.
• Receive and assist visitors at the reception area.
• Communicate and liaise (verbally and written) between Customers / suppliers and visitors to and from employees.
• Couriers: Pickup and delivery of parcels.
• Order and issue stationery and office supplies.
• General administration.
• Open Purchase orders on NAV with authorised documentation.
• Capture supplier invoices on NAV daily, ensuring valid tax invoices are received.
• Ensure signed invoices are attached with the authorised purchase order and quote according to required financial procedures.
• Follow up on pro-forma invoices or quotes for a tax invoice after the payment.
• Open and process credit memos on NAV with relevant communication with the supplier.
• Request vendor invoices and statements.
• Continuous liaison with internal departments and suppliers regarding relevant transactions
• Deal with suppliers and resolve all outstanding queries timeously.
• Control daily open purchase orders, prepayments and goods received, not invoiced yet.
• Obtain quotations from suppliers.
• Action ad-hoc Purchase orders / requests as and when required.

Skills Required

• Maintaining a professional attitude and appearance.
• Computer literate: MS Excel (at least Intermediate)
• Ability to prioritise and work on own initiative, under pressure and meet deadlines.
• People skills and team player.
• Financial, mathematical and analytical skills.
• Planning, organising, and control skills.
• Accuracy and attention to detail.
• Good written and verbal communication skills.