(Senior) Executive Assistant, Dept of Urology

National University Polyclinics; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking an experienced Executive Assistant to support the clinical Head of Department in administrative tasks, meeting coordination, and asset management. The ideal candidate holds a diploma, boasts strong communication skills, and has at least two years of relevant experience, ideally in healthcare. This role offers an opportunity to make a significant impact in a collaborative environment.

Benefits

Opportunity for personal and professional growth

Qualifications

• Minimum two years’ working experience, preferably in healthcare.
• Pro-active, self-motivated, with a 'can-do' attitude.
• Experience in clerical and administrative duties, preferably in healthcare.

Responsibilities

• Coordinate meetings for the Head of Department and the department.
• Provide administrative support for the Head of Department and the department.
• Point of contact for asset management and IT procurement matters.

Skills

Coordination skills

Interpersonal skills

Communication skills

Proficient in Microsoft Office

Ability to multi-task

Education

Minimum Diploma holder

Job description

(Senior) Executive Assistant, Dept of Urology

Job ID: 8723

Job Function: Administration

Institution: National University Hospital

Career in the Hospital Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

The Executive Assistant will be responsible to provide administrative and operational support to the clinical Head of Department (HOD) and the Department.

Key Responsibilities

Primary Responsibilities and Duties

• Coordinate meetings for HOD and the department – this includes booking venue, collating agenda and arranging for catering requirements (when necessary).


• Provide administrative support for HOD and the department – this includes dissemination of information, preparing and submitting of claims and records, assisting HOD and clinicians in their travel conference logistics, onboarding for doctors, maintaining training records


• Point of contact for asset management, IT asset and procurement matters for the department.

Secondary Responsibilities and Duties

• Provide leave coverage for department executive


• Perform any other duties as assigned by supervisor /Head of Department

Key Requirements

• Minimum Diploma holder


• Good coordination, interpersonal and communication skills.


• Proficient in Microsoft Office Applications (Microsoft Word, Excel, PowerPoint & Outlook).


• At least two years’ working experience, preferably in healthcare industry.


• Pro-active, self-motivated, with a “can-do” attitude and able to work independently.


• Ability to multi-task, work independently and work in a team.


• Experience in clerical and administrative duties (preferably in healthcare) will be preferred.

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.