Project Operations Assistant

CORTEN INTERIOR SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading interior solutions company in Singapore is seeking a highly organised Project Operations Assistant to support their team. The role includes managing project documentation, liaising with stakeholders, and providing administrative support. Candidates should have 3-5 years of relevant experience in the construction or fitout industry and be fluent in English and Chinese. This position requires strong organisational skills and proficiency in Microsoft Office.

Qualifications

• Minimum 3-5 years of relevant experience in the construction or fitout industry.
• Strong written and verbal communication skills in English and Chinese.
• Meticulous, well-organised, and capable of multitasking under pressure.

Responsibilities

• Manage all project related documentation and ensure proper filing.
• Prepare, update, and track project documents.
• Provide operational and administrative support to manager and team.

Skills

Organisational skills

Fluent in English and Chinese

Microsoft Office proficiency

Multitasking

Job description

We are seeking a highly organised and proactive Project Operations Assistant to support our manager and team. In this role, you will handle a variety of administrative tasks, coordinate project activities and ensure all project information is organised and easily accessible.

Key Responsibilities

• Manage all project related documentation and ensure proper filing, version control and accessibility.

• Prepare, update and track project documents such as meeting minutes, shop drawings, material submittals, progress reports and handover files

• Liaise with consultants, subcontractors, and internal department to ensure timely submission, approval and responses.

• Provide operational and administrative support to manager and team, including resource allocation and scheduling.

• Monitor project schedules, procurement status, site progress and variation records.

• Handle professional correspondence, both written and verbal in a timely manner

Requirements

• Minimum 3-5 years of relevant experience in the construction or fitout industry

• Fluent in English and Chinese with strong written and verbal communication skills

• Proficient in Microsoft Office (Word, Excel, Powerpoint and etc)

• Meticulous, well organised and capable of multitasking under pressure

• Ability to work independently while collaborating effectively with the team to ensure project success.

• Familiarity with project workflows, documentation standards, and coordination procedures in fit out environments is an added advantage.
  

Working Day

• 5.5 days