Programme Executive

Kampong Kapor Community Services; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A community support organization in Singapore is seeking a dynamic Program Executive to assist with administrative tasks and support various programs, including KidSTART. Responsibilities include service and programme support, managing records, overseeing budget tracking, and coordinating with volunteers. The ideal candidate should be organized and capable of working in a collaborative environment. This role offers an opportunity to make a positive impact on the community's families.

Qualifications

• Dynamic and organized individual with experience in support services.
• Ability to manage administrative tasks and volunteer coordination.

Responsibilities

• Support KidSTART Practitioners in service delivery and home visits.
• Maintain records and databases of KidSTART families.
• Assist in planning and executing programmes and events.
• Track and manage programme expenses accurately.
• Oversee logistical inventory management.
• Perform other ad-hoc tasks assigned by Programme Head.

Job description

Position Overview

A dynamic and organized Program Executive to support administrative tasks and programs run by KKCS KidSTART. You will be responsible for ensuring smooth operations of the and providing support to the team in their work, such as doing joint home visits sessions to conduct activities with parent and children, and holding extra-curricular projects under the programme.

Key Duties & Responsibilities

• 1. Service Support
  • To support KidSTART Practioners and team in rendering services to clients.
  • 1.1 To support KidSTART Practioners in home visits and assist to prepare case notes after home visit whenever required.
  • 1.2 To assist KidSTART Practioners with preparation work for visits.
  • 1.3 Support implementation of case plans and interventions especially in areas of resource and system connections.
• 2. Administrative Support
  • To maintain records and database of all KidSTART families under KKCS.
  • 2.1 To track incoming referrals of cases, enrolment and closure of cases.
  • 2.2 Manage and ensure that resources are updated and organized.
  • 2.3 Assist with documentation (e.g., minute taking) during meetings and presentations.
  • 2.4 To coordinate and schedule meetings and appointments with stakeholders.
  • 2.5 Assist with preparation of reports for internal and external agency, including collating the Centre’s report for management committee meetings.
  • 2.6 Liaise with HR on staff appraisals, employment, insurance matters, training etc.
• 3. Programme Support and Volunteer Management
  • To provide support to the team in planning & executing other programmes/projects to bridge service gaps.
  • 3.1 To assist in planning and supporting the extra-curricular programmes and services on top of KidSTART home visits, such as year-end K2 Graduation event, PALS.
  • 3.2To assist in coordinating, managing, and training volunteers for these services.
• 4. Accounts
  • To track and maintain proper records of outgoing expense from the programme.
  • 4.1 Prepare programme’ s claims and payments for submission to Accounts.
  • 4.2 Maintain proper records and track usage of POA.
  • 4.3 Assist in budget preparation and expense monitoring.
• 5. Logistical and inventory support
  • To track and maintain proper records of KidSTART inventory.
  • 5.1 Keeping track of inventory items received from KSL such as welcome packs, diapers, and other donations or provisions from external agency.
  • 5.2 Assist in procurement of supplies and materials when necessary.
• 6. Other ad-hoc tasks
  • 6.1 To co-plan and co-run programme(s) for families when required.
  • 6.2 Any other duties assigned by the Programme Head.