Personal Assistant (ID: 689152)

PERSOL; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A reputable staffing agency in Singapore is seeking an Administrative Assistant to provide comprehensive secretarial and administrative support to the General Manager. Key responsibilities include coordinating appointments, managing office supplies, and ensuring accurate record-keeping. The ideal candidate will possess strong communication skills and attention to detail with relevant experience in a similar role.

Qualifications

• Relevant experience as an office administrator, administrative assistant, or in a similar role.
• High attention to detail with a commitment to accuracy.
• Basic knowledge of accounting and bookkeeping principles is an advantage.

Responsibilities

• Provide secretarial and administrative support to the General Manager.
• Coordinate appointments, meetings, and conferences.
• Maintain accurate digital and physical records and files.

Skills

Proficiency in Microsoft Office Suite

Strong written and verbal communication skills

Excellent organizational and multitasking capabilities

Attention to detail

Strong problem-solving skills

Ability to work independently and as part of a team

Job description

Responsibilities

• Provide comprehensive secretarial and administrative support to the General Manager.
• Coordinate appointments, meetings, and conferences for the General Manager.
• Arrange travel logistics for the General Manager.
• Prepare and submit monthly expense reports and reimbursement claims for the General Manager.
• Conduct personal research tasks as needed while maintaining confidentiality.
• Draft and distribute memos, meeting minutes, correspondence, and other essential documents.
• Maintain accurate digital and physical records and files.
• Oversee office supply management, including ordering and replenishment.
• Take responsibility for office relocation tasks when necessary.
• Assist in onboarding new employees by preparing workspaces and resources.
• Ensure accurate data entry into relevant databases or systems.
• Support basic financial operations such as processing expense reports and issuing invoices.
• Undertake additional tasks as assigned.

Requirements

• Relevant experience as an office administrator, administrative assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking capabilities.
• High attention to detail with a commitment to accuracy.
• Ability to work effectively both independently and as part of a team.
• Strong problem‑solving skills with a proactive approach.
• Proven discretion and professionalism in handling confidential information.
• Basic knowledge of accounting and bookkeeping principles is an advantage.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOL SINGAPORE PTE LTD)

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